Assistant Finance Manager

Company description

Publicis Groupe is not just a company you work for; it’s a platform for you to take your talent to the world.

If you want to help change the world, ideas alone are not enough. Real impact can only come from having meaningful access to a world of knowledge, people and resources. At Publicis Groupe, you are connected to our global network, intelligence, tools, clients, brands and 80,000 brilliant minds with expertise in data, technology, media, strategy, creativity and business transformation, all literally at your fingertips.

Go ahead, the world is waiting.

Publicis Groupe is the third largest communications group in the world. Founded in Paris in 1926, we are present in more than 100 countries as leaders in marketing, communication, and digital business transformation. Two of its biggest solution hubs in Singapore - Publicis Communications and Publicis Media & Digital.

Publicis Communications, the creative communications hub of the Publicis Groupe, is a collective of the most passionate, purposeful, and progressive creative agencies in Singapore. They are Publicis Worldwide, Leo Burnett, Saatchi & Saatchi, Prodigious, and MSL.

Publicis Media & Digital, which is comprised of global media agency brands Starcom, Zenith, Spark Foundry, and Performics, is powered by digital-first, data-driven global practices that together, help our clients navigate the modern media landscape.

Our two other solution hubs, Publicis Sapient and Publicis Commerce, empower businesses to embrace digital transformation and equip them with a total commerce experience.

Overview

The Assistant Finance Manager supports in overseeing day-to-day financial operations, reporting, and controls across assigned agencies or business units. This role partners closely with client services and operations teams to ensure financial accuracy, compliance, and commercial effectiveness in a fast-paced agency environment.

Responsibilities

• Co-work with Financial Controller to implement and execute end-to-end process of a job management workflow and design job structure involving IT tech support team, non-Finance team.  
• Onboard new joiners to the new process and workflow. This includes maintaining ppt and conducting training of non-Finance team on use of Altair, integrating job workflow following client requirements.
• Manage this end-to-end process from job management to GL flow and advise work arounds to job closures from Finance standpoint
• Continuous upkeep of job structure, E-T-E process as and when there are new changes or updates
• Participate in UAT as and when is needed
• Conduct monthly job review full job reconciliation with non-Finance audience. This includes review of aged jobs and aged POs in compliance to. Ensure job closures in a timely manner
• Ensure “financial health” of jobs are in compliant to Groupe FMC control and audit requirements
• Attend weekly Revenue meeting sessions with stakeholders;
• Follow up on documentation for revenue take-up
• Address issues to meet revenue landing at month-end
• Perform Revenue Analysis and Closing via SAP system at ME-1 to meet monthly revenue landing at month-end
• Plays a critical role to approving job opening in Altair. This forms the basic to setting up the correct job structure and revenue take-up in the system.
• Plays an active role to any questions pertaining job opening, to ensure that the correct job is setup in the system in line to client contract / how the job is going to be executed.
• Approving supplier purchase orders in the systems, ensure correct job no. / workcode / costs etc are taken into consideration in overall job recon. No costs overruns.
• Plays an active role to any questions pertaining to supplier or inter-company Pos.
• Other adhoc month end schedule and audit documentation compilation where necessary

Qualifications

• Ability to work under strict timeline
• Ability to problem solve independently, think systematically
• Ability to multi-task
• Organised and systematic
• Posses a can-do spirit, work in a fast paced environment
• Ability to communicate and do presentations to non-Finance stakeholders
• At least 5 years of experience working in Advertising Industry
• Posses a Degree in Business / Accounting / a CPA or ACCA or CA