Bid Coordinator

The position helps raise the quality of our bidding practices and bid submissions by guiding teams through WSP's Business Development Integrated Management System. This role allows the wider strategic bid team to focus on developing winning strategies and client-focused content, increasing WSP's win rate.

• Certificate in marketing, communications, journalism, or equivalent experience

• Typically, 2-6 years of experience in bidding, marketing, communications, or journalism 

• Bachelor's Degree (Marketing, English, Business Administration or Engineering related, etc.)

• Demonstrated English verbal and written communication, strong computer skills

• Proficiency in MS Office applications 

• Experience in MS Teams, PowerPoint, and Excel 

• Excellent communication skills

• Ability to work under pressure while maintaining a sense of humour 

• Experience in professional services is preferable

• Excellent organisational skills and time management in a fast-paced environment

• Ability to take initiative and exercise commitment and dedication while working independently or with a team. 

• Professional, approachable, and dependable 

• Strong attention to detail and efficient organisational and time management skills

• The ability to handle multiple projects within a deadline-driven environment 

• Enthusiastic, confident and a "can-do" attitude

• proposals and other tasks in response to EOI, RFP, RFQ, etc.

• Coordinating proposal scheduling and planning

• Coordinating with the Enterprise Strategic Bids and BD and managing the ownership of information essentials for proposals, questionnaires, and forms

• Supporting multiple business sectors to ensure bid submissions achieve the highest content standards – meeting the clients' needs and expectations

• Maintaining database of CVs, project sheets, standard proposal questions, and pen pics

• Conveniently maintaining boilerplate materials, cataloguing, updating, and retrieval

• Populating non-technical sections and standard company inputs to tenders 

• Sourcing content from internal, digital libraries

• Engaging internal and external stakeholders to ensure timely completion of technical inputs

• Proofing and tailoring of pre-written material

• Coordinating the publishing team to develop and submit professional bids

• Perform other pursuit and proposals related tasks as needed