Wing Assistant

Subscription-based virtual assistant services for businesses

Legal Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeManila, Metro Manila, Philippines

About the Job

Requirements

At least 3 years of experience as an Executive Assistant; experience supporting C-level executives is preferred.
A bachelor's degree or certificate in paralegal studies, business administration, or a related course is required.
Strong English communication skills, written and verbal, at least B2 level.
Strong phone, email, and instant messaging communication skills.
Strong organizational and time-management skills.
Technical proficiency with cloud platforms, remote communication tools, and legal systems.
Proficiency in Microsoft Office and Google Workspace, including Docs, Sheets, Calendar, Gmail, and Drive.
A USB headset with noise cancellation, a working webcam, a computer with a processor of at least 1.8 GHz and at least 4 GB RAM, and primary cable internet of at least 25 Mbps plus backup internet of at least 10 Mbps.
Willingness to work a graveyard shift aligned with U.S. business hours.

Responsibilities

Prepare, proofread, and organize legal documents, including contracts, non-disclosure agreements, and memos.
Store, manage, and maintain legal files and confidential case documents.
Coordinate with legal counsel or firm staff regarding case progress and requirements.
Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
Monitor internal projects, conduct team communications, and organize company or case data.
Handle sensitive and confidential information with discretion.
Manage legal or executive inboxes by replying to emails, following up on correspondence, and flagging priority messages.
Communicate with clients by phone and email regarding scheduling, updates, and general inquiries.
Track case deadlines, hearing schedules, and deliverables.
Create and send client invoices, track payments, and record expenses.
Assist with payroll preparation and billable-hours tracking.
Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.
Prepare detailed itineraries and book flights, hotels, and transportation for business or legal travel, ensuring bookings align with client preferences and schedules.
Update and maintain data in customer relationship management systems and case or project management platforms.
Support marketing and business-development campaigns by organizing and inputting lead and client data.
Upload documents or media to online platforms, maintain profiles, and manage online reputation.
Create presentations and summarize documents for executive briefings.
Handle ad hoc administrative, operational, or legal-related support tasks.

Desired Qualifications

Experience supporting C-level executives.
Background or experience working in a law firm or handling paralegal duties.
Familiarity with customer relationship management systems, case management software such as Clio or MyCase, or project tools such as Trello or Asana.

Salary Range: 880 to 1455 (Currency: USD) (Pay period: per-month-salary)

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Legal Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Legal Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

Legal & Administrative Support:

• Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos.

• Store, manage, and maintain legal files and confidential case documents.

• Coordinate with legal counsel or firm staff on case progress and requirements.

Executive-Level Assistance:

• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.

• Monitor internal projects, conduct team communications, and organize company or case data.

• Handle sensitive and confidential information with discretion.

Client & Case Coordination:

• Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages.

• Conduct client communication via phone and email for scheduling, updates, and general inquiries.

• Assist in tracking case deadlines, hearing schedules, and deliverables.

Financial & Reporting Tasks:

• Create and send client invoices, track payments, and record expenses.

• Assist in preparing payroll and tracking billable hours.

• Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.

Travel & Logistics:

• Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.

• Ensure all bookings align with client preferences and schedules.

CRM & Systems Management:

• Update and maintain data in CRMs and case or project management platforms.

• Support marketing and business development campaigns by organizing and inputting lead/client data.

Content & Communication Management:

• Upload documents or media to online platforms, maintain profiles, and manage online reputation.

• Create presentations and summarize documents for executive briefings.

Ad Hoc Tasks:

• Handle a variety of admin, operational, or legal-related support tasks as needed.

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives

• Background or experience working in a law firm or handling paralegal duties is highly preferred

• Bachelor’s degree or certificate in paralegal studies, business admin, or any related course (required)

• Excellent English communication skills, both written and verbal (at least B2 level)

• Strong phone, email, and instant messaging communication skills

• Outstanding organizational and time management skills

• Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems

• Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)

• Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana) is a plus

• Proactive, detail-oriented, and comfortable working independently

• Willing to work on a graveyard shift aligned with U.S. business hours

Technical Requirements:

• USB Headset with Noise Cancellation feature

• Working Webcam

• Computer with at least 1.8 GHz processor and at least 4GB RAM

• Main Internet Service Speed: at least 25 Mbps cable connection

• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Health Insurance (HMO)

• Performance Incentives

• Job Security and Stability

• Paid Training

• Inclusive Culture

• Upskilling Opportunities

• 100% Work-From-Home

• Exceptionally Supportive Team

• Opportunities for Career Growth

• Fun Work Environment

• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary Package (with HMO):

• Entry Level (1-3 years of experience): Up to PHP 53,000

• Intermediate Level (3-5 years of experience): Up to PHP 64,000

• Expert Level (5+ years of experience): Up to PHP 80,500

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.

• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.

• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

About the Company

Wing Assistant

Subscription-based virtual assistant services for businesses

Wing Assistant provides virtual assistant services for businesses, offering dedicated virtual assistants that work remotely on a full-time or part-time basis through a subscription model. Clients hire VAs who handle administrative tasks such as invoicing, payment tracking, and expense recording, while gaining complimentary access to the Wing Task Workspace App for communication, task management, file sharing, and screen recording. The service works by assigning a dedicated VA and, if needed, a Customer Success Manager plus thorough training for assistants to ensure consistent quality. This differentiates Wing Assistant through a strong emphasis on customer support and investment in VA training, with pricing tied to service level and hours required. The company’s goal is to help businesses run more efficiently by providing reliable, scalable administrative support via licensed remote assistants.

Company size: 1,001-5,000
Company stage: Seed
Total funding: $2.2M
Headquarters: Berkeley, CA
Founded: 2018

Recently Posted Jobs

Explore more opportunities at Wing Assistant

See more jobs