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Dilitrust

AI-driven contract lifecycle management platform

Office Manager

Administrative SupportConfirmed live in the last 24 hours
Full-timeParis, France

About the Job

Requirements

  • At least three years of experience in a similar role.
  • Fluency in French and English.
  • Proficiency with Microsoft 365.
  • Ability to organize and prioritize work and manage multiple projects simultaneously.
  • Interpersonal skills and a service orientation, particularly when welcoming visitors and supporting teams.
  • Administrative and documentation rigor, with attention to tracking information and records.
  • Ability to work independently, anticipate needs, and propose suitable solutions.

Responsibilities

  • Create, maintain, and continuously improve a welcoming, functional, and inspiring workplace that supports a high-quality employee experience.
  • Oversee the day-to-day operation of the Paris office and, where appropriate, coordinate operations at other offices.
  • Maintain cleanliness, order, and suitable conditions in work areas, meeting rooms, and the kitchen.
  • Oversee premises maintenance, repairs, renovation work, and layout, including seating plans, ergonomics, and workspace optimization.
  • Manage the lease, premises access, and employee requests while supporting workplace comfort and well-being.
  • Serve as the point of contact for cleaning, maintenance, and security suppliers and service providers.
  • Monitor security equipment, maintain applicable registers, report risks, and coordinate necessary interventions.
  • Track supplies and order office supplies, consumables, and equipment.
  • Receive, scan, process, and distribute mail and parcels, and coordinate shipping requests.
  • Welcome visitors, clients, partners, and employees in person and by phone, and prepare spaces for meetings and visits.
  • Coordinate equipment and access for new employees, welcome them, and provide practical information about the office and its operations.
  • Recover equipment when employees leave and coordinate deactivation of their access to premises and relevant tools.
  • Organize internal events, after-work gatherings, celebrations, seminars, workshops, and team-building activities.
  • Administer office communication channels and community spaces, share practical information, and publish internal announcements.
  • Coordinate with departments and external stakeholders, respond to employee questions, and support effective information flow.
  • Drive global projects and initiatives related to workplace experience.
  • Plan and coordinate strategic meetings and business travel for directors, including bookings and associated logistics.
  • Act as the point of contact for the business travel booking tool.

Desired Qualifications

  • Significant experience organizing events.

About the Company

Dilitrust

AI-driven contract lifecycle management platform

Preparing company summary.

Company size
201-500
Company stage
Growth Equity (Venture Capital)
Total funding
$151M
Headquarters
Puteaux, France
Founded
2008

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