Executive Assistant

About Us

Conversion is the AI-native marketing automation platform for modern software companies. Our platform lets growth teams run their entire go-to-market motion in one place, from acquisition through retention, with AI agents doing the work that legacy tools like Marketo, HubSpot, and Pardot can't.

We've raised $28M+ from Abstract Ventures, True Ventures, and HOF Capital. The team is based in San Francisco and includes engineers, designers, and operators from Airbnb, Palantir, Pinterest, IMC, Shopify, LinkedIn, and Microsoft.

About the Role

Hey there! Neil here 👋, co-founder and CEO at Conversion. Just wanted to share my thoughts on the perfect candidate we're looking for in our first Executive Assistant.

Here at Conversion, we are a very tight-knit group of individuals who are hungry to win, but ultimately love our work because of how collaborative, creative, and purpose-driven it is.

We’re looking for someone who will uphold this energetic, all-hands-on-deck culture, and empower our team by tackling whatever task moves us forward.

As our first EA, you’ll wear many hats and help shape the next chapter of our growth. Be prepared for a variety of challenges, from building out recruiting pipelines alongside the founders, to hosting our next team offsite, to scouting the next great office we’ll call home!

If you thrive in fast-paced environments, love solving problems, and want to grow alongside a team that celebrates wins big and small, we’d love to meet you.

This role is in-person 5 days/week in San Francisco.

What You'll Do:

• Manage and prioritize the founders’ calendars, meetings, and communication so time is spent on what matters most

• Coordinate across internal and external stakeholders, from candidates and customers to investors and partners

• Own logistics for candidate travel, offsites, and events from start to finish

• Partner on key company projects such as recruiting, office expansions, and culture initiatives

• Anticipate needs, remove roadblocks, and keep priorities moving without waiting for direction

• Take ownership of follow-through on critical decisions and ensure action items are completed

• Handle confidential information with discretion and professionalism

• Jump in on special projects that don’t fit neatly into a function but are essential for company momentum

This role is in-person 5 days/week in San Francisco.

You Might Be a Great Fit If You:

• Thrive in working in a fast paced environment that's constantly changing

• Are highly organized and a meticulous planner

• Love hosting fun events and fostering a culture where our team loves showing up each and every day

• Believe that no task is beneath you, especially if it's vital for the business

• Think of yourself as a "firefighter," putting out whatever is on fire at the current moment

Useful links

• Website: https://conversion.ai/

• Learn more about our company culture here: https://conversion.ai/careers

• Check out out this Next Play article about our team! https://nextplayso.substack.com/p/how-a-big-pivot-helped-this-company