Medication Sourcing Administrator

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Job Description Summary:

The Medication Sourcing Administrator develops, deploys, maintains, and refines medication sourcing strategies for OhioHealth's Pharmacy operations on a system wide basis. This role is responsible for determining appropriate stock levels, balancing inventory turns with unpredictable and persistent medication supply channel disruptions to meet dynamic patient needs within the highly complex pharmaceutical industry while serving as gatekeeper for the organization's medication spend, in excess of $70M. This position will engage/influence key internal and external stakeholders to achieve optimal clinical and financial outcomes. The Medication Sourcing Administrator will develop demand planning analyses and forecasting models to seamlessly deplete stock ahead of formulary driven product conversions and/or medication shortage driven utilization shifts. This role is also responsible for evaluating processes/workflows/databases to establish/execute strategies for mitigating organizational risk associated with state/federal regulatory requirements (including SBOP, DEA, FDA, DSCSA, 340B, USP 797/800), TJC accreditation standards, safety considerations/recalls, contract compliance requirements and product pedigree/chain of custody/fiscal integrity considerations. They will serve a key role in the establishment of a system wide medication sourcing strategy requiring the coordination of key decision input factors from multiple, disparate pharmacy information systems.


MINIMUM QUALIFICATIONS

Bachelor's Degree in Business Administration, Healthcare/Finance/Supply Chain related field or 3-5 years' experience in business administration, healthcare, finance or supply chain role 

SPECIALIZED KNOWLEDGE

Degree in Business Administration, Healthcare/Finance/Supply Chain related field or 3 - 5 years' experience in business administration, healthcare, finance or supply chain role. Strong data analysis and analytical skills. Project management related skills. Excellent computer skills, Microsoft Suite of products, financial and inventory management systems. Knowledge of inventory management theory and practices; Process improvement methodologies. Proven professional customer service and training skills. Expert in sourcing clinical and non-clinical services and supplies. Excellent communication and problem resolution skills. Experience with or knowledge of accounts payable, contracting, inventory, data integrity and receiving processes. Pharmacy/Healthcare Supply Chain Services knowledge with a good understanding of the procurement cycle, pharmacy operations, healthcare services, supplies terminology and a broad understanding of a multi-hospital system or IDN. 5 -7 Years of Experience with increasing responsibility focusing on pharmacy operations and inventory analysis. Prior inventory management experience.

Responsibilities And Duties:

40%
Medication Sourcing Assess, prioritize, and implement medication sourcing strategies to meet dynamic patient needs within highly complex pharmaceutical industry Demonstrate effective financial stewardship while overseeing OhioHealth's medication sourcing activities in excess of $70+M annually Engage key internal and external stakeholders Pharmacy, Clinical Operations, System Support Functions, Vendors, Wholesalers/Suppliers, Group Purchasing Organizations, et al. through the demonstration of effective 360 leadership to achieve optimal clinical and financial outcomes Determine appropriate stock levels, balancing inventory turns with unpredictable and persistent medication supply channel disruptions Develop demand planning analyses and forecasting models to seamlessly deplete stock ahead of formulary driven product conversions and/or medication shortage driven utilization shifts Analyze inventories for multiple hospital locations to identify opportunities for improved inventory management including increased inventory turns, reduced obsolescence, and increased accuracy. Utilize formal inventory management techniques to analyze inventories for opportunities to design or modify inventory methodologies Manage pharmaceutical and biologic recalls. Identify viable alternatives to address drug shortage situations
20%
Pharmacy Information Systems Administration Manage databases, including complex inventory algorithms/billable to shippable unit conversions/barcode technology, to assure optimal downstream 340B compliance, charge capture/revenue integrity and pharmacy spend/expense management Coordinate the alignment and bridging of multiple, disparate IS systems in an increasingly complex segment of Pharmacy Services in support of key organizational priorities for compliance, operational continuity, future state business needs, and financial stewardship Develop and maintains competency in multiple PIS systems across the enterprise, including systems supporting core operations for all locations within OhioHealth's geographic footprint Epic, Paragon, Sorian, etc. Serves as PIS subject matter expert for key stakeholders including, but not limited to systems access, analytics, business intelligence, and technical assistance. Engages key internal and external stakeholders to define PIS needs to support future state business requirements and ensure operational continuity
20%
Project Coordination and Process Improvement Evaluate processes/workflows/databases to establish/execute strategies for mitigating organizational risk associated with state/federal regulatory requirements including SBOP, DEA, FDA, DSCSA, 340B, USP 797/800 , TJC accreditation standards, safety considerations/recalls, contract compliance requirements and product pedigree/chain of custody/fiscal integrity considerations Establish system wide processes and strategies for medication handling to assure continued success in revenue integrity and assuring utilization initiative compliance in systems supporting core operations for all locations within OhioHealth's geographic footprint Epic, Paragon, Sorian, etc. Collaborate with key internal and external stakeholders to develop strategies for meeting system related procurement and inventory goals Partner with key external suppliers to assess and implement pharmacy supply chain improvement opportunities Utilize formal process improvement techniques including Six Sigma, Quality Management, and Lean Thinking principles to improve operations including inventory management, purchasing/receiving, and distribution functions e. g. P&T related formulary standardization including identifying preferred NDCs and super-orderable s Serve as key customer liaison for pharmacy procurement issues and projects, reports and presentations to senior system leaders including Pharmacy, Finance, Supply Chain and Vendors VHA/novation, AmerisourceBergen, EXP, Safecor, Med Count etc.
20%
Sourcing Compliance Evaluate processes/workflows/databases to establish/execute strategies for mitigating organizational risk associated with state/federal regulatory requirements including SBOP, DEA, FDA, DSCSA, 340B, USP 797/800 , TJC accreditation standards, safety considerations/recalls, contract compliance requirements and product pedigree/chain of custody/fiscal integrity considerations Oversee system wide processes and strategies for medication handling to assure continued success in revenue integrity and assuring utilization initiative compliance in systems supporting core operations for all locations within OhioHealth's geographic footprint Epic, Paragon, Sorian, etc. Complete daily perpetual inventory database maintenance including 810 processing/invoice matching, purchasing/receiving, drug catalog maintenance, and other 340B related activities. Maintains accreditation requirements, appropriate licensure and assures compliance with appropriate regulations and standards of care and quality JCAHO, OSHA, CLI a and State of Ohio, Federal local requirements as well as internal and external regulatory procedures. The major duties/ responsibilities and listed above are not intended to be all-inclusive of the duties, responsibilities and to be performed by associates in this job. Associate is expected to all perform other duties as requested by supervisor.


As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.  

The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time

Minimum Qualifications:

Bachelor's Degree (Required)

Additional Job Description:

Work Shift:

Day

Scheduled Weekly Hours :

40

Department

Pharmacy - Admin

Join us!
... if your passion is to work in a caring environment
... if you believe that learning is a life-long process
... if you strive for excellence and want to be among the best in the healthcare industry

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment