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Handicap International

Disability-focused humanitarian aid and empowerment

International Travel Coordinator

Scheduling & Travel CoordinationUpdated on Nov 9
Full-timeLyon, France€2.1k /mo

About the Job

Requirements

  • Experience organizing travel and/or events is required.
  • Professional proficiency in French and English is required.
  • The role requires rigor and organizational ability.
  • The role requires versatility and the ability to process numerous pieces of information simultaneously.
  • The role requires the ability to work as part of a team.
  • The role requires service orientation and strong interpersonal skills in an intercultural context.
  • The role requires discretion with human resources information.
  • The role requires the ability to work under stress.

Responsibilities

  • Manage the administrative arrangements for international personnel travel.
  • Assist international personnel in preparing their administrative files.
  • Support and advise international personnel and their dependents with visa applications, including sharing application information, liaising with embassies and consulates, and researching and advising on suitable visa options.
  • Prepare mission orders for international personnel and issue HI badges.
  • Manage the logistics of international personnel travel.
  • Coordinate arrival schedules with country programs, taking operational and logistical factors into account, including flight availability and visa waiting times.
  • Book transportation for international personnel departures, returns, and annual leave independently through the online platform or travel agency.
  • Research and book hotel accommodation independently through the online platform or travel agency.
  • Organize briefing and debriefing schedules for international personnel with headquarters contacts.
  • Share the list of mandatory and recommended online training with international personnel.
  • Implement the medical follow-up process for international personnel by sending information, assisting with travel medicine and occupational health appointments, and checking fitness certificates.
  • Implement the security process by requesting that each international staff member complete proof-of-life documentation before departing on mission.
  • Use delegated program budget authority to approve expenses related to international personnel departures and returns, including transportation, hotels, visas, and administrative fees.
  • Approve expense reports for international personnel mission departures and returns in HI People.
  • Approve invoices with the accounting department.
  • Organize urgent travel, within 48 hours, for the Emergency Directorate and other geographic directorates, including deployments for openings and evacuations.
  • Assist HI travelers with disruptions during business travel, including strikes, flight cancellations, and delays.

Desired Qualifications

  • Knowledge of the humanitarian sector is an advantage.
  • A strong interest in international solidarity is highly desirable.

About the Company

Handicap International

Disability-focused humanitarian aid and empowerment

Handicap International, also known as Humanity & Inclusion, is an international non-profit organization focused on disability. It works with people with disabilities in diverse settings—from conflict zones to development contexts—to improve their access to essential services, rehabilitation, livelihoods, and inclusion. The organisation delivers aid and support through programmes in about 60 countries and responds to emergencies, helping people become self-reliant. It operates through a network of eight national associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) that provide funding, resources, and project management. Unlike some aid groups, it is non-governmental, non-religious, non-political, and non-profit, centering the needs and rights of people with disabilities. Its goal is to enable people with disabilities to participate fully in society and to strengthen their independence and resilience in all contexts.

Company size
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Total funding
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Headquarters
Lyon, France
Founded
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