Program Coordinator - Women's Studies, Emory College of Arts and Sciences

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Description

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

KEY RESPONSIBILITIES:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

ADDITIONAL JOB DETAILS:

• Should be familiar with or learn the following software to enter information, maintain records for enrollment, registration, scheduling, planning, run queries, reports, etc: Course Atlas, Courseleaf, and OPUS.
• Maintains the undergraduate Canvas site and manages the undergraduate listserv.
• Coordinates course scheduling and manages 25Live room reservations in cooperation with WGSS staff as needed.
• Procures goods, catering, and services through Emory Express and external vendors for department events.
• Coordinates catering logistics (ordering, confirming, tracking, setup and breakdown for all events)
• Coordinates Campus Services requests, event layouts, IT support, and audiovisual equipment for department events.
• Supports the department’s Speaker Series, including preparing flyers, event setup, and reception support.
• Produces promotional materials (booklets, flyers, swag)
• Collects departmental syllabi and uploads them to OneDrive for Course Atlas.
• Collaborates with chair and relevant faculty to coordinate faculty courses and graduate TA schedules bi annually.
• Provides administrative and logistical support for collaborative initiatives, graduate student events, and programs such as the Black Feminist Writing Group symposium.
• Sets up Vendor information for guest speakers, students via VendorInfo system
• Fields office operations requests as needed.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [email protected] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.