A bachelor's degree in Accountancy, Finance, Business Administration, or a related field is required.
One to three years of payroll or accounting support experience is required.
Basic to intermediate Microsoft Excel skills, including formulas, sorting, and filtering, are required.
Ability to handle payroll data accurately is required.
A basic understanding of payroll compliance requirements is required.
Strong attention to detail is required.
The candidate should be organized and deadline oriented.
The candidate should be willing to learn and take direction.
Good communication skills are required.
A high level of integrity and confidentiality is required.
Responsibilities
Assist in preparing and validating payroll for Australia, the United States, and the Philippines pay cycles.
Encode payroll data into systems such as Sprout, Paychecks/Access, or other payroll platforms.
Prepare payroll data files for upload into systems such as Sprout, Paychex Flex, and Micropay.
Process routine payroll transactions, including new hires and terminations, salary adjustments, allowances and deductions, overtime and leave encashments, and generating and distributing payslips as required.
Maintain payroll trackers and checklists for each cycle.
Maintain and update employee payroll master data.
Ensure proper filing and documentation of payroll records.
Maintain payroll trackers and monitoring sheets.
Prepare supporting documents for audits and internal reviews.
Generate standard payroll reports as requested.
Assist in preparing data for government remittances and tax filings.
Support year-end documentation preparation, including 2316, W2 support data, and superannuation reports.
Respond to routine payroll inquiries, including payslip clarification, leave balances, and deduction explanations.
Escalate complex or sensitive payroll issues to the Senior Payroll Specialist.
Follow established payroll procedures and internal controls.
Ensure confidentiality of payroll information at all times.
Escalate discrepancies or unusual findings immediately.
Assist in payroll system testing and updates.
Perform ad hoc administrative tasks related to payroll as assigned.
Desired Qualifications
Experience in payroll data encoding or administrative finance support is an advantage.
Exposure to multi-country payroll is a plus but not required.
Familiarity with payroll systems such as Sprout or similar platforms is an advantage.
The Payroll Support Associate provides administrative and transactional support to ensure accurate and timely payroll processing for employees in Australia, the United States, and the Philippines.
This role focuses on payroll data preparation, record maintenance, and assisting in routine payroll activities under the supervision of the Senior Payroll Specialist. The position ensures payroll inputs are complete, properly documented, and aligned with internal procedures.
Responsibilities
Payroll Processing Support:
Assist in preparing and validating payroll for Australia, US, and Philippines pay cycles.
Encode payroll data into systems such as Sprout, Paychecks/Access, or other payroll platforms.
Prepare payroll data files for upload into systems such as Sprout, Paychex Flex, and Micropay.
Process routine payroll transactions including:
New hires and termination
Salary adjustment
Allowances and deductions
Overtime and leave encashments
Generate and distribute payslips as required
Maintain payroll trackers and checklists for each cycle
Data Maintenance & Record Keeping:
Maintain and update employee payroll master data
Ensure proper filing and documentation of payroll records
Maintain payroll trackers and monitoring sheets
Prepare supporting documents for audits and internal reviews
Reporting Support:
Generate standard payroll reports as requested.
Assist in preparing data for government remittances and tax filings.
Support year-end documentation preparation (e.g., 2316, W2 support data, superannuation reports).