Cherry Creek Schools

Public K-12 school district

Department Office Assistant - Student Achievement Resource Center

Administrative SupportPosted on Nov 12

Full-timeColorado, USANo salary listedIn-person

About the Job

Requirements

A High School Equivalency diploma is required.
One year of professional administrative assistant or clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience is required.
Basic knowledge of typical office equipment, including telephones, copiers, fax machines, and email, is required.
Basic knowledge of common computer application software and Microsoft Office is required.
Intermediate interpersonal relations skills are required.
Intermediate verbal and written communication skills are required.
Intermediate organizational skills are required.
Ability to operate common office equipment is required.
Ability to work alone and with others is required.
Ability to write routine reports and correspondence is required.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books is required.
A criminal background check and fingerprinting are required.
Ability to lift or carry up to 25 pounds and perform frequent standing, walking, bending, reaching, lifting, pulling, and pushing is required.
Manual dexterity to operate a computer keyboard, repetitive motion capability, and speaking and hearing ability are required.

Responsibilities

Greet and welcome visitors to the department or building; answer and screen telephone calls, take messages, and assist staff, students, parents or guardians, and community members with concerns and questions.
Schedule meetings and appointments for staff, the supervisor, outside representatives, and other stakeholders; prepare agendas, reserve facilities, record and transcribe meeting minutes, and maintain and update calendars for department events or special activities. Travel schedules and reservations may also be arranged and coordinated.
Draft letters, memorandums, reports, newsletters, announcements, and related materials; compose and type routine correspondence; and support the department with regular and special projects.
Organize and maintain filing systems, which may include simple databases, personnel records and actions, surveys, legal documents, and evaluations; file correspondence and other records, including entering data.
Operate word-processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material.
Read, route, and respond to incoming mail; locate and attach appropriate files to correspondence for response by department or building administration; and prepare outgoing mail and correspondence, including emails and faxes.
Perform basic monitoring and bookkeeping of budgets.
Order and maintain supplies and inventory, arrange for equipment maintenance, and potentially process electronic purchase and warehouse orders and other financial documents.
Perform other duties as assigned or requested.

Desired Qualifications

Experience working in the public sector is preferred.
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds is preferred.
Racially conscious and culturally competent skills, will, capacity, and knowledge to commit to a culture of continuous improvement are preferred.

Job Title: Department Office Assistant	FLSA Exemption Status: Non-Exempt
Classification Group: Educational Office Professionals	Supervising Position: Director or designee
Pay Plan: Educational Support Personnel	Pay Range: Range 07
Last Updated: 7/16/2024
Pay Information	Benefits Information

JOB SUMMARY: Perform a broad range of administrative, clerical, and support tasks at a central department.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Task Descriptions	Frequency	Percentage of Time
1.	Greet and welcome visitors to the department/building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions.	Daily	20%
2.	Schedule meetings and appointments for staff, supervisor, outside representatives, and other stakeholders. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities.	Daily	20%
3.	Draft letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Provide support to the department with regular and special projects.	Daily	15%
4.	Organize and maintain file system, which may include simple databases, personnel records and actions, surveys, legal documents, evaluations, etc. File correspondence and other records, which may include entering data.	Daily	15%
5.	Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material.	Daily	10%
6.	Read, route, and respond to incoming mail. Locate and attach appropriate files with correspondence to be answered by department/building administration. Prepare outgoing mail and correspondence, including emails and faxes.	Daily	5%
7.	Perform basic monitoring and bookkeeping of budgets.	Weekly	5%
8.	Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and other financial documents.	Weekly	5%
9.	Perform other duties as assigned or requested.	Daily	5%
TOTAL	100%

REPORTING RELATIONSHIPS: This job has supervisor responsibilities including, but not limited to, interviewing, hiring, directing work, assigning work, supervising work, training, evaluating, disciplining, and terminating. Direct reports:

N/A

MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

Criminal background check and fingerprinting required
High School Equivalency (HSE) diploma
One (1) year of professional administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience
Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
Basic knowledge of common computer application software
Basic knowledge of Microsoft Office Intermediate interpersonal relations skills
Intermediate verbal and written communication skills
Intermediate organizational skills
Ability to operate common office equipment
Ability to work alone and with others
Ability to write routine reports and correspondence
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Light work strength level (lifting or carrying up to 25 pounds)
Primarily works indoors
Exposure to outdoor weather conditions
Typically a moderate noise level
Work location is subject to change to meet the requirements of the organization
Frequent standing and walking
Frequent bending and reaching
Frequent lifting, pulling, and pushing
Manual dexterity to operate a computer keyboard
Repetitive motions
Speaking and hearing
May occasionally be exposed to outdoor weather conditions
Normal office environment

DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

Experience working in the public sector
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement

About the Company

Cherry Creek Schools

Public K-12 school district

Cherry Creek Schools provides public K–12 education across a district of high achievement. It operates a network of elementary, middle, and high schools, delivering core academics, arts, athletics, and support services to students. The district emphasizes its Vision, Mission, and Values as the guide for culture and decision-making, focusing on creating an engaging, supportive learning environment to help all students succeed. Unlike some districts, Cherry Creek emphasizes strong academic outcomes and a clear, value-driven culture aligned with its goals for student growth, community involvement, and responsible stewardship of resources. The district’s goal is to offer an excellent education for every child in Cherry Creek, preparing them for college, career, and life beyond school.

Company size: 5,001-10,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Greenwood Village, CO
Founded: 1991

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