Payroll Coordinator - EOR Operations

At Worksome, we’re changing the way the world works. We build stellar technology to help companies seamlessly source, engage, and pay flexible talent across the globe, without the friction, red tape, or administrative headaches.

We are a technology platform and a people-first company all in one. We live and breathe our core values: Trust, Transparency, and Inclusion. We empower our teams with the freedom to own their work, foster an open environment where every voice matters, and build tools that make work accessible and fair for everyone. If you’re excited about shaping the future of work alongside supportive, highly ambitious teammates, you’re in the right place.

About the job

We’re looking for a thorough, detail-oriented Payroll Coordinator to take ownership of core payroll processing for our multi-state Employer of Record (EOR) operations.

This role focuses primarily on core payroll processing while offering the flexibility to support HR operations as needed. You already know your way around multi-state pay runs, state wage laws, and platform reconciliations. Operating with a foundation of trust and transparency, you’ll be the operational engine keeping our contingent workers paid accurately and on time, while lending an inclusive, supportive hand to lightweight HR processes during peak cycles. You won't just follow checklists—you’ll actively refine processes, build SOPs based on state wage laws, and help scale our EOR engine as we grow.

Key Responsibilities

Payroll Operations

• Process weekly multi-state payroll runs, maintaining a strong attention to detail while transferring data between platforms.

• Process new hire pay setup, terminations, pay rate changes, deductions, and garnishments

• Calculate and track overtime, bonuses, and other variable pay accurately

• Handle sick time processing and other leave-related pay adjustments, and keep leave balances current in the payroll system

• Review timesheets and work-hour records for completeness and accuracy before processing

• Conduct final pay review for terminated employees, including state-specific final paycheck rules and timing requirements

• Validate payroll data for accuracy before submission, catching errors before they reach employees or clients

• Reconcile payroll discrepancies and assist with corrections when issues arise

• Ensure that payroll is reconciled weekly with timesheets received

• Support payroll tax compliance: withholdings, filings, and state-specific requirements and creating SOPs based on wage laws.

• Maintain accurate payroll records and documentation, including employee payment and tax details

• Generate payroll reports for management review

• Respond to payroll-related questions from employees and clients promptly

• Provide support during internal and external payroll audits

• Stay current on payroll software, legislative changes, and process improvements

Onboarding & HR operations

• Assist with I-9 verification and documentation

• Support background check coordination and follow-up

• Assist with payroll platform onboarding for new hires

• Provide general onboarding/offboarding support during peak periods or team absences

About you

• 2+ years of hands-on payroll processing experience (multi-state strongly preferred)

• Experience with payroll platforms

• Demonstrated ability to independently run a full payroll cycle start to finish

• Working knowledge of payroll tax fundamentals, wage & hour basics, and final-pay rules by state

• High attention to detail and demonstrated accuracy in prior payroll work

• Proficiency with payroll software and MS Office/Excel

• Strong organizational and time-management skills, with the ability to manage multiple client needs and deadlines at once

• Clear, professional communication skills for handling employee and client payroll questions

• Ability to work independently

Preferred

• Experience with modern cloud-based payroll platforms

• Exposure to leave-of-absence or sick time administration
  

What We Can Offer You

At Worksome, you’ll be part of a dynamic, fast-growing team where your decisions directly shape how our business grows. As we expand globally, you’ll have the autonomy, authority, and trust to build something that truly matters.

• Equity: Meaningful equity stake commensurate with your role.

• Health Care: 70% coverage for medical plans across all tiers; 75% coverage for vision and dental; optional HSA account.

• Financial & Retirement: 401(k) with a 100% company match on the first 4%; life insurance included.

• Time Off & Family Leave: 30 days of paid vacation, paid sick leave, plus 1 fully paid day per incident for sick child leave (for children under 15, with options for additional time off in cases of serious illness).