Canon Business Process Services

Managed workplace and document services

Mailroom Coordinator 1

Office Clerical & RecordsConfirmed live in the last 24 hours

Full-timeFort Worth, TX, USANo salary listedIn-person

About the Job

Requirements

High school diploma or equivalent.
Some computer skills are preferred.
Ability to perform, or readily learn to perform, routine functions of office equipment and systems, including fax, scanner, metering, stamping and tracking systems, photocopying, and color copying.
Ability to work overtime and meet deadlines.
Ability to perform physical activity including bending, reaching, lifting, and prolonged periods of sitting or standing; may lift or move up to 50 pounds.

Responsibilities

Receive, sort, and deliver incoming mail and packages according to assigned floors and within established time frames.
Wrap, seal, weigh, affix postage to, and dispatch outgoing mail and packages in accordance with postal regulations.
Prepare scheduled special outgoing inter-office pouches for client affiliates, when applicable.
Package and process outgoing overnight items, such as Federal Express and UPS, to meet client and vendor deadlines, and deliver incoming overnight packages within established time frames.
Log incoming and outgoing items as required and review them for accuracy and completeness.
Organize and distribute supplies to client employees as detailed in job requests, verify and log orders upon delivery, monitor inventory of copy supplies, paper, and toner, and keep the supply area neat, including convenience copiers.
Handle items for distribution to some or all client employees, affiliates, and dealers.
Estimate runtime for small to medium photocopy jobs, check copies for quality and accuracy, produce bound copies when requested, and deliver and pick up copy jobs.
Perform minor photocopier maintenance, such as resolving paper jams, placing service calls, and routine cleaning.
Operate fax machines, send and receive faxes, maintain accurate fax logs, enter fax data into the computer for client chargebacks where appropriate, generate activity and confirmation reports, and confirm receipt with recipients as necessary.
Prepare monthly production and volume reports to measure productivity and prepare billing charges.
At the Site Manager’s direction, set up and maintain client kitchen areas and conference rooms, order food, and make coffee.
At the Site Manager’s direction, provide reception services, including answering telephones, taking messages, and greeting visitors.
At the Site Manager’s direction, move boxes, supplies, or furniture and replace light bulbs.
At the Site Manager’s direction, scan documents when requested.
Prepare outgoing items for shipping when requested.
Learn new features and functions of copying machines, fax machines, scanners, and shipping equipment as office automation technology changes.

Desired Qualifications

Some computer skills.

Overview

Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all other assigned activities

Responsibilities

MAIL/PACKAGES/POUCHES

Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames
Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Deliver incoming overnight packages within established time frames
Log outgoing and incoming items as required and review for accuracy/completeness

SUPPLIES/COPYING/FAXING

Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

May possibly perform any of the following functions at the direction of the Site Manager:

Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee
Provide reception work such as answering telephones, taking messages and greeting visitors
Move boxes, supplies or furniture; replace light bulbs
May be requested to perform document scanning
Prepare outgoing items for shipping
Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site

Qualifications

High school Diploma or equivalent
Some computer skills preferred
Ability to perform, or readily learn how to perform, routine functions of most of the various equipment & systems (fax, scanner, metering, stamping tracking systems, photocopying, color copying, etc.)
Excellent customer service, professional attitude and appearance are a must
Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing
May lift and/or move up to 50 lbs

What We Offer:

Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within.
A company focused on creating a positive work and client environment.
Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

About the Company

Canon Business Process Services

Managed workplace and document services

Canon Business Process Services is a managed-services provider that helps organizations operate document, workplace, and business-support functions. Its services include mail and print operations, records and information management, office services, logistics, and managed workforce programs. The company designs and runs outsourced processes for clients seeking more consistent, measurable operations. CBPS operates in business-process outsourcing and managed services, embedding teams and workflows inside client environments to run essential back-office and workplace processes with documented standards, reporting, staffing, and improvement practices. Client programs are tailored to the workplace, compliance needs, and required service levels.

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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