BPO PE and Fund accounting Sr Specialist

Job Description: PE Fund Administration Manager

Private Equity Fund Administration Manager

Typical experience: 5- 7 years

Role overview

The PE Fund Administration Manager is responsible for overseeing the day-to-day administration of private equity funds and related entities, ensuring accurate financial reporting, fund accounting, investor servicing, capital activity processing, and support onshore teams with compliance governing documents and regulatory requirements.

The role involves managing a team, reviewing fund deliverables, coordinating with clients and ensuring timely and accurate reporting across the fund lifecycle.

Key responsibilities

A. Fund accounting and financial reporting

• Oversee fund accounting activities, including maintenance of general ledgers, trial balances, and financial records.
• Review monthly, quarterly, and annual financial statements for private equity funds and related investment vehicles.
• Review fund NAV calculations, investment valuations, management fees, and fund expenses.
• Ensure accurate accounting for investments, realized and unrealized gains/losses, carried interest, and other fund-level transactions.
• Ensure timely preparation of financial reporting packages and investor reports.

B. Capital calls, distributions, and investor allocations

• Review capital call notices, distribution notices, and investor allocation calculations.
• Oversee capital contribution tracking, unfunded commitments, and investor capital account reconciliations.
• Review allocation of income, expenses, gains, losses, and carried interest in accordance with fund agreements and distribution waterfalls.
• Ensure investor capital accounts and ownership percentages are accurately maintained.

C. Management fees and carried interest

• Review management fee calculations based on committed capital, invested capital, NAV, or other contractual bases.
• Validate fee step-downs, offsets, fee waivers, and other contractual adjustments.
• Review carried interest and waterfall calculations, including preferred returns, catch-up provisions, and clawback considerations.
• Ensure calculations comply with the limited partnership agreement (LPA) and related fund documents.

D. Client management and audit coordination

• Serve as a primary point of contact for clients, investment managers, auditors, and other service providers.
• Coordinate annual audits, tax deliverables, financial statement reviews, and investor reporting requirements from onshore teams
• Resolve client queries and accounting discrepancies within agreed timelines.
• Participate in client meetings and provide updates on reporting status, and operational issues.

E. Team management and operational controls

• Manage and mentor fund accountants and senior accountants.
• Review workpapers and deliverables prepared by the team.
• Allocate resources, monitor productivity, and manage reporting deadlines.
• Establish and monitor internal controls, review procedures, and quality assurance processes.
• Identify process improvements and support automation initiatives.

Required qualifications and skills

• Bachelor's or master's degree in accounting, finance, commerce, or a related discipline.
• CA, CPA, ACCA, CFA, or equivalent professional qualification preferred.
• Approximately 5-7 years of relevant experience in private equity, alternative investments, fund accounting, or fund administration.
• Strong knowledge of private equity fund structures, LP/GP relationships, capital activity, and investor allocations.
• Experience with NAV review, financial statements, management fees, and carried interest calculations.
• Experience with fund administration platforms such as eFront, Investran, Allvue, Geneva, or similar systems.
• Strong analytical, communication, client-management, and people-management skills.

Key performance indicators (KPIs)

• Timely completion of NAVs and financial reporting.
• Accuracy of fund accounting and investor allocations.
• Audit readiness and timely resolution of audit queries.
• Client satisfaction and turnaround time for queries.
• Team productivity, staff development, and retention.
• Compliance with internal controls and reduction in operational errors.