Events & Conferences Specialist

Normal Computing | Build with Us

Normal is an applied AI company solving the hardest problems in AI and silicon. We build foundational hardware and software for the semiconductor industry, critical AI infrastructure, and the broader systems that power our world, in partnership with the world's most advanced institutions. We work as one team across New York City, Silicon Valley (Mountain View), and London.

Your Role in Our Mission

We are hiring an Events & Conferences Specialist to share our ambitious hardware and applied AI work to customers, talent, investors and industry leaders. You will join a scaling Communications and Marketing team, producing Normal-hosted events and delivering our participation in industry conferences and executive appearances.

Reporting to the Head of Communications, you will own hands-on delivery from approved event brief through on-site execution and follow-up. You will contribute ideas for Normal-hosted events, helping develop engaging formats and activities and carrying them through production. You might be coordinating a hardware demonstration at a major conference or supporting an executive appearance at an international forum. You will work with senior leaders, VIP guests and production partners to bring Normal’s work to the world stage.

You care about the craft of engaging in-person experiences. You notice how a room feels, how a program flows and whether guests feel welcome and involved. You’re cursed with the responsibility gene that means you notice gaps and act before it becomes a problem. You bring structure to ambiguous work, anticipate what people will need and fight whiplash when plans change.

Responsibilities

• Organize event operations: Maintain a central pipeline of owned and sponsored events, tracking schedules, staffing and production capacity and flagging resource conflicts. Confirm needs and prepare participants with GTM, Talent and other internal teams. Arrange venues and registration within the approved brief, with Social & Brand leading the audience experience.

• Manage vendors: Source event vendors, develop scopes and estimates, and track spending against budgets. Coordinate contracts with Finance and Legal.

• Produce collateral: Work with Design and production partners on booths, signage, presentations and branded materials. Gather specifications, consolidate feedback, check proofs and arrange production, shipping and inventory.

• Execute onsite logistics: Arrange hardware deployments, setup and rehearsals; technical teams own demo content and readiness. Handle speaker and VIP briefings, arrivals and stage logistics, plus press schedules, preparation and approved materials with Media & PR.

• Run on-site delivery: Drive setup, run-of-show and teardown. Keep crews and participants ready and solve problems on site.

• Represent Normal: Be an ambassador for Normal at conferences and events, engaging with key external partners and stakeholders. Welcome guests, talk with attendees about our technology and products, build relationships and connect people with the right colleagues.

• Manage event closeout: Hand relevant contacts, requests and conversation context to GTM, Talent or the appropriate team for follow-up. Coordinate returns, invoices, payments, refunds and credits with vendors and Finance. Capture attendee questions, results and lessons for future events.

What We Are Looking For

• Relevant experience: Experience delivering conferences, events or live productions. You might bring two to four years of experience, or demonstrate the same capabilities through another background. Show us events you personally delivered and the part you owned.

• Operational judgment: You make sensible tradeoffs and know when to act independently or bring a decision or problem to your manager.

• Proactive ownership: Show us a problem you anticipated, a roadblock you removed or a project you recovered.

• Presence: You can get a decision from a busy executive’s office, negotiate a last-minute change with a producer and put a nervous speaker at ease. You know how to push for what an event needs while making people feel well looked after, and you handle sensitive conversations with discretion.

• Production standards: Experience handling mission-critical events or live productions that represented a brand to important audiences. You can explain what you personally owned, how you handled pressure and how you protected quality, deadlines and external relationships.

• Technical curiosity: You learn Normal's unique technology and products well enough to understand event and demo requirements and ask useful questions.

• Travel readiness: Willingness to travel for team collaboration, industry conferences and company-hosted events as needed.

Equal Employment Opportunity Statement

Normal Computing is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status.

Accessibility Accommodations

Normal Computing is committed to providing reasonable accommodations to individuals with disabilities. If you need assistance or an accommodation due to a disability, please let us know at [email protected].

Privacy Notice

By submitting your application, you agree that Normal Computing may collect, use, and store your personal information for employment-related purposes in accordance with our Applicant Privacy Notice.