Quest Global

Engineering services, digital transformation, asset management

Document Controller

Office Clerical & RecordsConfirmed live in the last 24 hours

Full-timeBengaluru, Karnataka, IndiaNo salary listedIn-person

About the Job

Requirements

Knowledge of document management systems, Microsoft Office, and electronic document management systems.
Knowledge of SAP, WRENCH, and Primavera is advantageous.
Ability to handle discussions and communications independently.
Ability to work collaboratively.

Responsibilities

Act as the single point of contact for the multifunctional team for drawing and document release.
Prepare and maintain the Master Document List in the electronic document management system.
Follow up with the Engineering team in advance about document submission due dates and notify them of upcoming deliverables.
Periodically update the Master Document List with document submission status; revise and notify customers of dates when submissions are delayed.
Follow up with customers on approvals for submitted documents; share customer comments with the Engineering team and coordinate document updates and resubmission.
Submit only critical documents or drawings specified in the Master Document List at the start of projects for customer approval.
Review documents for authenticity against the document management system specification.
Use the electronic document management system for communications and document storage.
Extract reports from the electronic document management system weekly and share them with project stakeholders.
Handle vendor document inbound and outbound communications outside the electronic document management system.
Store vendor documents in the appropriate electronic document management system folders and communicate them to the Engineering team.
Manage project folders and govern access control.
Audit folder access to ensure only required stakeholders have access and verify stored documents align with the revisions specified in the Master Document List.

Desired Qualifications

Good communication skills, including making clear and convincing oral presentations, listening effectively, and clarifying information as needed.

Job Requirements Roles and Responsibilities:<ul><li>Document Controller acts as SPC for Multi-functional team for drawing/Document release.</li><li>MDL [Master Document List] is prepared by Doc controller & maintained in EDMS tool.</li><li>Follow up with Engineering team on the due date of the document submission in advance, keep them notified on the due deliverable.</li><li>MDL is updated periodically on the document submission status. In case of any delay in submission, dates are revised and notified to customers.</li><li>Following up with customer on the document approval for the submitted document, in case of any comments for customer, Document controller shares the comments with the Engineering team and get the document updated and resubmitted.</li><li>Not all documents need customer approval, only critical documents/drawing are submitted for customer approval. Which is specified on MDL at start of projects.</li><li>Document controller also reviews the document authentically with reference to the Document Management system specification.</li><li>EDMS tool is used for all communication and document storage.</li><li>Reports are extracted from EDMS every week and shared with all key stakeholders of project.</li><li>Vendor Documents are handled outside EDMS system and include inbound and outbound communication.</li><li>Vendor documents are stored in EDMS folder by Document folder and communicated to the Engineering team.</li><li>Document Controller is also responsible for Project Folder management, Governs the access control.</li><li>Also perform Audit and ensure only required stakeholders have access to the folder and document stored are in line with revision of documents specified in the MDL. </li></ul> Work Experience <ul><li>Knowledge of Document Management System</li><li>Knowledge of MS Office Package & EDMS Systems</li><li>Knowledge of SAP, WRENCH, PRIMAVERA is advantageous</li><li>Good Communication skills - Makes clear and convincing oral presentations; listens effectively; clarifies information as needed.</li><li>Ability to handle discussions / communications independently </li><li>Works in a Collaborative environment</li></ul>

About the Company

Quest Global

Engineering services, digital transformation, asset management

QuEST Global provides engineering and lifecycle services across aerospace, automotive, energy, healthcare, and transportation, focusing on digital transformation and asset management. It uses edge computing, cloud, AI/ML, and industrial IoT to deliver tailored engineering solutions through long-term partnerships, service contracts, project-based engagements, and strategic collaborations. It differentiates itself with a broad industry footprint, global delivery model, and emphasis on partnerships, talent development, and workplace culture. Its goal is to help clients improve operational efficiency and drive business growth by transforming engineering processes and assets with digital tools and data-driven management.

Company size: 10,001+
Company stage: Growth Equity (Venture Capital)
Total funding: $581M
Headquarters: Greenville, SC
Founded: 1997

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