Adventist Health

Faith-based nonprofit integrated health system

Office Coordinator - Outpatient, Day Shift

Administrative SupportConfirmed live in the last 24 hours

Full-timeLos Angeles, CA, USAIn-person

About the Job

Requirements

High school education or GED, or equivalent.
Associate’s or technical degree, or an equivalent combination of education and related experience.
Relevant experience in administrative or office coordination work.
Medical back-office experience.
Medical office management and medical billing experience.
Ability to coordinate billing, accounts receivable, collections, registration issues, and front-office financial operations.
Ability to monitor staff licenses, mandatory education, and competencies.
Ability to compile statistics and prepare reports.
Ability to use office administration, scheduling, filing, supply management, meeting coordination, travel arrangement, and customer service procedures.

Responsibilities

Provide general administrative support to the director and department.
Arrange meetings and travel for the director and department leadership.
Ensure the office is stocked and staffed and provide customer service.
Coordinate billing, accounts receivable, and collections for the clinic.
Resolve registration, billing, and collections issues and maintain a consistent flow of financial operations within the front-office team.
Serve as a working supervisor for a team or work group.
Coordinate small programs with limited budget or impact.
Perform administrative and customer service duties, including sorting and distributing department mail.
Schedule, plan, and participate in special events.
File information systematically for easy retrieval.
Order and maintain supplies at levels that meet departmental needs.
Ensure the cleanliness and organization of the office and reception area.
Prepare materials for seminars, workshops, and in-service sessions.
Prepare meeting agendas, attend meetings, and record minutes.
Schedule meetings and appointments for department managers and directors.
Organize travel arrangements for the director or department.
Compile statistics and prepare requested reports.
Handle billing as required.
Perform other job-related duties as assigned.

Desired Qualifications

High school education or GED, or equivalent.
Associate’s or technical degree, or equivalent combination of education and related experience.
Five years of relevant experience.
Medical back-office experience.
Medical office management and medical billing experience.

Nestled between Burbank and Pasadena, Adventist Health Glendale is one of the area's leading healthcare providers. We are comprised of a 515-bed hospital, two urgent cares, home care services, comprehensive cardiology care and a vast scope of services located in the San Fernando Valley. We are committed to the development and empowerment of our nurses and have received Magnet designation from the American Nurses Credentialing Center. Glendale is known for its urban living, with easy access to dining, entertainment, shopping, amusement parks and outdoor recreation. Adventist Health Glendale is proud to be part of the thriving, diverse community since 1905.

Job Summary:

Provides general administrative support to the director and the department. Arranges meetings and travel for director and department leadership. Ensures office is stocked and staffed and provides excellent customer service. Coordinates billing, accounts receivable and the collections aspects of the clinic. Responsible for problem solving of registration, billing issues and collections and ensures a uniform flow of financial operations within the front office team. Applies substantial knowledge and experience to perform a wide range of advanced activities and/or determines how to use resources to meet schedules and goals; serves as working supervisor for team or work group. Coordinates small program(s) with limited budget/impact.

Job Requirements:

Education and Work Experience:

High School Education/GED or equivalent: Preferred
Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
Five years' relevant experience: Preferred
Medical back office experience: Preferred
Medical office management and medical billing experience: Preferred

Essential Functions:

Performs administrative and customer service duties. Sorts and distributes department mail.
Schedules, plans, and participates in special events. Monitors staff licenses, mandatory education and competencies.
Files information systematically for easy retrieval. Orders and maintains supplies at level to meet departmental needs. Ensures cleanliness and organization of office and reception area.
Assists in preparing materials for seminars, workshops, in-service and etc. Prepares agendas for, attends, and records minutes of meetings. Schedules meetings and appointments for department managers and directors. Organizes travel arrangements for the director or department.
Compiles statistics and prepares reports as requested. Handles billing as required.
Performs other job-related duties as assigned.

Organizational Requirements:

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

Pay Range: The estimated base pay for this position is $25.00 to $29.56. Additional individual compensation may be available for this role through differentials, extra shift incentives, bonuses, etc. Base pay is only a portion of the total rewards package, and a comprehensive benefits program is available for qualifying positions. Please contact our Talent Acquisition team for more information.

About the Company

Adventist Health

Faith-based nonprofit integrated health system

Adventist Health is a faith-based nonprofit health system with more than 400 sites of care, including 26 acute care hospitals, primarily on the West Coast and in Hawaii. It provides a full range of health services—from primary and specialty care to hospital-based treatments and wellness programs—delivered across an integrated network of clinics, hospitals, and care facilities. Revenue comes from patient services, insurance reimbursements, and government programs, and earnings are reinvested back into communities to improve health outcomes and expand access to care. The organization differentiates itself through its nonprofit, faith-based model and by reinvesting earnings into community health, along with its broad, integrated network that covers preventive, primary, specialty, and acute care. Its goal is to improve health outcomes for the communities it serves and to expand access to high-quality care.

Company size: 10,001+
Company stage: Grant
Total funding: $210K
Headquarters: Roseville, CA
Founded: Not listed

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