Office Specialist

About the Role:

We are looking for an Office Specialist to join our team at Perpay! You will be instrumental in ensuring the smooth operation of our office environment, contributing to the creation of a welcoming and productive workspace for our team members.

We’re seeking an individual with a background in hospitality or the restaurant industry and a keen eye for detail and exceptional organizational skills that’s looking to take their talents to the corporate world. This role will oversee various administrative tasks. From managing office supplies and catering to assisting with events, you’ll be the backbone of our office operations. Your role will also involve providing support to the Office Coordinator and assisting with special projects as needed.

Additionally, you’ll be the face of Perpay for internal and external inquiries, so first impressions are important, ensuring that you embody our company values and culture in all interactions. This role presents an exciting opportunity to be part of a dynamic team and contribute to the overall success of Perpay. 

Our greatest strength is our people and we’d love for you to be one of them!

Responsibilities:

• Maintain office cleanliness and organization, ensuring a comfortable and efficient work environment
• Continuous upkeep of meeting rooms, coffee bar, & kitchen
• Serve as a point of contact for visitors, clients, and employees, providing exceptional customer service and assistance
• Set up and break down weekly catered lunches on Tuesday & Thursdays
• Manage inventory of office supplies and equipment, placing orders as needed to fulfill team requirements
• Support the Office Coordinator in various administrative tasks, such as data entry, documentation, etc.
• Collaborate with the People Team to uphold company policies and procedures related to office management and facilities
• Assist in coordinating office events, meetings, and conferences, including scheduling and logistical arrangements
• Contribute to the development and implementation of initiatives aimed at enhancing the office experience for employees
• Maintain confidentiality and professionalism in handling sensitive information and communication

What You’ll Bring:

• Bachelor’s degree or currently enrolled in a Bachelor’s program preferred
• Previous experience in hospitality and/or restaurants
• Previous administration and/or customer service experience preferred
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels
• Adaptability and flexibility to manage multiple tasks and priorities in a fast-paced environment
• A proactive and self-motivated attitude, with a willingness to take on new challenges and responsibilities
• Commitment to maintaining a positive and collaborative work environment, promoting teamwork and cooperation
• Proven experience in office administration or a related field, with strong organizational skills and attention to detail
• Knowledge of technology troubleshooting methods
• Proficiency in Google Suite (Docs, Sheets, Slides) and other office software

Hey, we know not everybody checks all the boxes, so if you’re interested, please apply because you could be just what we’re looking for!