Proposal Development Coordinator

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

Job-Purpose

The Proposal Development Coordinator (PDC) leads the day-to-day coordination of proposal development for World Vision Afghanistan, from Go/No-Go preparation to submission and handover to Operations. Reporting to the Senior Business Development Manager (SBDM), the PDC drafts and consolidates concept notes and proposals, sets timelines, distributes tasks and follows up with technical, operations, finance and partner teams. The role requires independent thinking: questioning assumptions, checking that designs are evidence-based and coherent, and raising risks early. The PDC supports grant management where needed, mainly through quality reviews, Support Office communication and a smooth handover of awarded grants.

PROPOSAL DEVELOPMENT & DESIGN

Independently lead the development of concept notes and proposals for institutional donors, UN agencies, private funders and Support Offices, in close coordination with the SBDM.

Draft key proposal sections, including context analysis, problem statement, theory of change, narrative and logframe, and consolidate inputs into one coherent and convincing document.

Critically review designs, logframes and budgets for logic, evidence, feasibility and alignment with donor and WVI requirements; question assumptions and propose improvements before submission.

Analyse calls for proposals and donor guidelines and prepare requirement summaries to inform Go/No-Go decisions.

Ensure that community needs, field staff input and child well-being considerations inform design, using practical methods for listening to communities and field teams.

Build learning from previous projects, evaluations and After-Action Reviews into new designs, and create room for innovative approaches.

Work with Finance and technical teams to develop budgets that match the design, using cost catalogues where available.

Support the identification of funding opportunities aligned with the WVA Strategy 2026-2030, under the guidance of the SBDM.

Maintain the opportunity pipeline and upload acquisition data accurately and on time in relevant systems.

OVERALL COORDINATION OF THE PROPOSAL PROCESS

Coordinate the full proposal process from Go/No-Go to submission, including kick-off meetings, task allocation, timelines and follow-up.

Apply a standard proposal checklist at the start of every proposal and communicate clear roles, expectations and deadlines to all contributors.

Make requests to colleagues concrete (what is needed, from whom and by when) and follow up proactively rather than only tagging colleagues.

Coordinate inputs from sector leads, Operations and Zonal Managers, MEAL, Finance, Procurement, Support Services, partners and Support Offices, ensuring responsibilities are shared across functions.

Take ownership of proposal quality and deadlines, and escalate bottlenecks to the SBDM early.

Coordinate with local partners on their role in joint design and on due diligence documentation.

Organise and document After Action Reviews after each submission and follow up on agreed improvements.

Grant Management Support and Handover

Coordinate a structured handover of awarded grants from BDU to Operations, covering key commitments, budgets, indicators and donor requirements.

Support agreement development, amendments and donor negotiations together with the SBDM.

Review selected donor reports and award deliverables for quality and consistency with the proposal, as required.

Support timely and responsive communication with Support Offices and donors on grant matters.

SECURITY:

Maintains passwords and users’ credentials to assure systems security and data integrity

Quality, Learning and Capacity Building

Develop and improve business development tools and templates, such as the proposal checklist, timelines, requirement summaries and, with Finance, cost catalogues.

Coach programme and operations staff on proposal development, design quality and donor requirements.

Capture lessons learned and share them across the team.

Spend time in field offices to understand programme realities and strengthen field input into design.

[If applicable] Supervise and support assigned staff, including performance objectives, regular feedback and development, in line with P&C guidelines.

Other Responsibilities

HEA

Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented

Security Measures

Be familiar with WV security plan

Follow security policies, rules, procedures and instructions

Follow WVI policies for prog/proj security management

Represent WV in an appropriate and professional manner

Contribute to a healthy team spirit and team work

(Adhere to WV accountability standards.)

Awarded grants are handed over to Operations with complete documentation and a clear briefing.

Agreements and amendments are supported in line with requirements.

Support Offices and donors receive timely and accurate responses.

KNOWLEDGE, SKILL AND EXPERIENCE

Required Professional Experience

At least 5 years' experience in humanitarian or development programming, with a strong focus on proposal development.

Proven track record of leading or coordinating successful proposals for institutional donors (e.g. EU/ECHO, UN agencies, FCDO, German Government, GAC) from concept to submission.

Strong skills in programme design, including theory of change, logframes and results frameworks.

Experience coordinating processes with multiple stakeholders under tight deadlines.

Required Education, training, license, registration, and certification

Bachelor's degree in Social Sciences, International Development, International Relations or a related field, or equivalent experience.

Preferred Knowledge and Qualifications

Excellent written and spoken English; able to write clear, persuasive and concise proposal text.

Strong analytical and critical thinking skills; able to question assumptions and challenge weak logic constructively.

Able to work independently, take ownership and drive processes to completion with limited supervision.

Good understanding of the requirements and budget rules of major institutional donors (EU/ECHO, UN agencies, FCDO, German Government, GAC).

Basic understanding of grant management and the project cycle.

Experience in large-scale humanitarian responses.

Familiarity with humanitarian codes, Sphere standards and the Red Cross and NGO Code of Conduct.

Strong facilitation and coordination skills across functions and teams.

Attention to detail and ability to meet deadlines.

More than 7 years' experience in humanitarian and development programming is an advantage.

World Vision is committed to safeguarding any child anywhere and adults living where World Vision has a programming presence and maintains zero tolerance for any forms of violence, abuse, exploitation, or harm committed either by employees or others affiliated with our work. All successful candidates will undergo appropriate screening, background, and reference checks and are expected to uphold World Vision’s safeguarding policies and standards at all times. We are also committed to fostering a diverse, equitable, inclusive, and accessible workplace, providing equal opportunities for all and encouraging applications from individuals from diverse backgrounds, while ensuring a safe, respectful and inclusive work environment.

Note:We thank all applicants for their interest in joining our organization. Due to the volume of applications received, only shortlisted candidates will be contacted for the next stage of the recruitment process, we regret that we are unable to provide individual notifications or feedback to applicants on the outcomes of their interviews and tests and only the candidates at the final stage of interviews will be informed of the outcome.

Applicants and our staff are expected to uphold the highest standards of integrity throughout the recruitment process. Any form of canvassing, undue influence, or attempts to directly or indirectly influence the selection process will result in immediate disqualification from consideration.

Please note that we do not respond to recruitment or interview-related inquiries by telephone or WhatsApp.

All recruitment-related inquiries should be directed to: [email protected].

We strongly discourage applicants from contacting individual staff members or hiring managers regarding the status of their applications or during the selection process.

If any applicant has concerns regarding the fairness, integrity, or conduct of the recruitment process, such concerns may be reported through the World Vision Integrity and Protection Hotline:  worldvision.ethicspoint.com  where they will be reviewed in accordance with the organization's established procedures

Applicant Types Accepted: