Administrative Assistant: Facilities - Construction & Real Estate

The Administrative Assistant provides administrative support and coordinates activities for specific individuals, teams, or departments, ensuring tasks and activities are completed in a timely manner and efficiently. Under close supervision, this job plays a key role in ensuring the success and smooth-running of daily operations for employees of all levels.<br><p><br /><b>Essential Job Function: </b></p><ul><li>Maintains office inventory, facilitates supply orders, and completes other general office duties.</li><li>Supports employees with various tasks related to onboarding, appointment setting, and travel arrangements.</li><li>Provides appointment assistance through scheduling, paperwork preparation, and diligent record-keeping.</li><li>Handles various office tasks related to communication and organization, including proofing, editing, and producing documents, reports, and presentations.</li><li>Helps to uphold organizational policies and procedures, while also ensuring organization-wide coordination efforts among various teams and departments.</li><li>Provides comprehensive meeting and training support to ensure information is communicated appropriately.</li><li>Assists with maintenance of organizational systems and databases to make sure information is accurately recorded.</li><li>Ensures compliance requirements are upheld and met.</li><li>Performs other duties as assigned.</li></ul><p><br /><b>Education:</b></p><ul><li>Required: High School Diploma or equivalent.</li><li>Preferred: Associate's Degree in Business, Office Management or related field. </li></ul><p><br /><b>Experience: </b></p><ul><li>Required: 2 years of administrative support.</li><li>Preferred: experience in Property Management, Real Estate, and/or Construction projects.</li></ul><p><br /><b>Licensure/Certification/Listing: </b></p><ul><li>Not Required </li></ul>