Administrative Assistant

Job Description:

Administrative Assistant

Huntsman is seeking an Administrative Assistant supporting the Corporate Division located in HATC/The Woodlands. This position will report to the Office Services Manager.

Job Scope

Provide comprehensive administrative support to assigned leaders, teams, and functional groups. This role contributes to efficient operations by coordinating processes, managing information, supporting internal customers, and ensuring smooth day-to-day administrative activities across the organization.

In summary, as the Administrative Assistant, you will:

• Prepare, maintain, and organize correspondence, reports, presentations, procedures, and electronic or physical files.
• Manage and update departmental databases, shared sites, and information repositories (e.g., SharePoint, directory lists, procedural documents).
• Create and process purchase requisitions and goods receipts.
• Coordinate with Procurement, Accounts Payable, and other support functions to ensure timely processing of purchases, invoices, and related transactions.
• Coordinate meetings, conference rooms, workshops, and travel arrangements for staff and visitors.
• Support site operations such as managing office equipment (copiers/printers), mail distribution, supply stocking, and general facility coordination.
• Assist with maintaining procedural documents, safety records, contractor hours, and required organizational logs.
• Upload and maintain SDS information and other compliance-related data, as needed.
• Participate in and complete required company training.
• Provide backup support to other administrative staff when needed.
• Assist with special projects and organizational initiatives.
• Support Environmental, Health, and Safety (EHS) activities as defined by company standards.
• Follow instructions and perform other duties as may be assigned by supervisor.
• Support company goals and collaborate effectively with colleagues and stakeholders.
• Maintain a high level of professionalism, confidentiality, and service orientation.
• Participate in and complete company-required training programs.
• Participate in Environmental, Health, & Safety initiatives as set forth by the company.

Qualifications

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

The candidate must have an unrestricted right to work for Huntsman in the United States.

Minimum Qualifications

• High school diploma or equivalent required.
• One year of relevant experience may be substituted for one year of formal education.

Skills and knowledge

• High proficiency in Microsoft Office Suite, email, and general internet applications.
• Strong organizational, communication, and multitasking abilities.
• Ability to adapt to changing priorities and manage multiple assignments.
• Effective verbal and written communication.
• Flexibility and adaptability in a dynamic work environment.
• Customer focus and relationship building.
• Strong initiative, judgment, and problem-solving.
• Ability to manage resources efficiently and deliver accurate, timely results.

Preferred Qualifications

• Prior experience supporting technical, R&D, engineering, or shared-services environments is desirable.
• Experience with enterprise systems such as SAP, Ariba, Helios, or similar platforms (Plant Maintenance module desirable).
• Experience using databases, collaboration tools, or content-management systems (e.g., Lotus Notes, SharePoint) strongly preferred.

Huntsman is proud to promote equal opportunity in the workplace All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, national origin, disability, age, or any other protected characteristic. 

All unsolicited resumes presented by recruitment agencies are treated as pro bono information or service and will not be compensated.

Huntsman is aware of scams involving fraudulent job offers. We do not make job offers until after a candidate has submitted a job application and has participated in an interview. Please be advised that any job offer that requires payment or requires you to deposit a check is likely a scam. If you have questions about any open positions at Huntsman or Rubicon, please visit our Careers website at http://www.huntsman.com/corporate/a/Careers.

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