Koch Industries

Private conglomerate in energy and materials

General Affairs Officer

Administrative Support +1Updated on Nov 10

Full-timeHanoi, VietnamNo salary listedIn-person

About the Job

Requirements

A university degree in Administration, Business, Law, Human Resources, Facility Management, or a related field is required.
At least 5 years of experience in General Affairs or Administration, preferably in a manufacturing or factory environment.
Strong negotiation, interpersonal, and communication skills, along with responsibility, professionalism, maturity, and flexibility.
Excellent organization and time-management skills.
High energy and the ability to handle various affairs during emergencies.
Ability to work independently and as part of a team.
Supervision and leadership skills.
Hands-on experience in legal administrative work related to foreign employees, including visas, work permits, temporary residence cards, or immigration procedures.
Experience booking and coordinating business travel, including flights, hotels, and transportation.
Careful, service-oriented, detail-focused approach and ability to manage multiple tasks simultaneously.
Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
Good English communication skills are required.

Responsibilities

Direct and coordinate general affairs activities at Molex Vietnam in compliance with Vietnamese laws, company philosophy, and divisional policies to ensure smooth daily operations and support company goals.
Support daily General Affairs operations to maintain a safe, well-organized, and efficient working environment.
Monitor canteen operations, ensuring food safety and supplier evaluation.
Manage company vehicles, including maintenance, expenditure recording, supplier assessment, and employee transportation arrangements.
Coordinate security services by managing suppliers and ensuring plant safety.
Supervise clinics, uniform management, medical checkups, and mandatory employee training, and participate in selecting clinic service providers.
Handle legal and administrative procedures for foreign employees and visitors, including visa applications, extensions, work permit support, and related documentation in compliance with Vietnamese regulations.
Coordinate business travel arrangements, including flight bookings, hotel reservations, transportation, and travel schedule support for employees and visitors.
Collaborate with HR to organize company events such as year-end parties and quarterly meetings.
Prepare monthly reports on General Affairs expenses, including vehicle, office supplies, canteen, security, and uniform costs.
Ensure compliance with 6S and Kaizen, Environmental Health and Safety, EICC and Social Responsibility, and company asset protection policies.
Perform other tasks as assigned by the GA team leader or Manager.

Desired Qualifications

Experience in a manufacturing or multinational environment.
Knowledge of office management practices and procedures.
Ability to use modern tools such as AI and Canva to support work efficiency.
Proactive attitude and ability to work independently.

Your Job

As a GA officer in the Administration Department, direct coordinate general affairs activities at Molex Vietnam in compliance with Vietnamese laws, company philosophy, and divisional policies to ensure smooth daily operations and support company goals

Our Team

This role is part of the GA division and works closely with various internal and external stakeholders including vendors, subcontractors, local authorities, and different Molex Vietnam departments. The team supports operational functions spanning security, canteen, facilities, uniform & locker, employee welfare, and event coordination

What You Will Do

Support daily General Affairs operations to ensure a safe, well-organized, and efficient working environment
Monitor canteen operations, ensuring food safety and supplier evaluation.
Manage company vehicles including maintenance, expenditure recording, supplier assessment, and transportation arrangements for employees.

Coordinate security services by managing suppliers and ensuring plant safety.
Supervise clinics, uniform management, medical checkups, and mandatory employee training; participate in selecting clinic service providers.
Handle legal and administrative procedures for foreign employees and visitors, including visa application, extension, work permit support, and related documentation in compliance with Vietnamese regulations.
Coordinate business travel arrangements, including flight ticket booking, hotel reservations, transportation, and travel schedule support for employees and visitors.

Collaborate with HR to organize company events such as year-end parties and quarterly meetings.
Making report monthly general affairs expenses, including vehicle, office supplies, canteen, security, and uniform costs.
Ensure compliance with 6S & KAIZEN, Environmental Health & Safety, EICC & Social Responsibility, and company asset protection policies
Other tasks as assigned by GA team leader or Manager

Who You Are (Basic Qualifications)

University degree (required) in Administration, Business, Law, Human Resources, Facility Management, or a related field
At least 5 years of experience in General Affairs or Administration preferably in a manufacturing or factory environment
Strong negotiation, good inter-personal and communication skills, responsibility, professionalism, maturity and flexibility
Excellent organization and time management skill.
High level of energy and ability to handle various affairs in emergency
Capable of working independently as well as part of the team
Supervision, leadership skills
Strong hands-on experience in legal administrative work related to foreign employees, including visas, work permits, temporary residence cards, or immigration procedures.
Proven experience in booking and coordinating business travel, including flights, hotels, and transportation arrangements
Strong communication and interpersonal skills.
Careful, service-oriented, detail-focused, and able to manage multiple tasks simultaneously.
Ability to manage time and organize tasks effectively
Proficiency in Microsoft Office (Excel, Word, PowerPoint); Able to use modern tools (AI, Canva...) to support work efficiency is an advantage

What Will Put You Ahead

Knowledge of office management practices and procedures

Experience working in a manufacturing or multinational environment.GoodCommunication English is a mustProactive attitude with the ability to work independently.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Who We Are

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

About the Company

Koch Industries

Private conglomerate in energy and materials

Koch Industries is a large, private, diversified conglomerate that operates in energy, chemical processing, and manufacturing. It started from an innovation that turned heavy crude oil into gasoline and grew through long‑term investments rather than short‑term market moves. The company generates value by refining fuels and producing chemical products, and it operates Georgia-Pacific, a major maker of paper and building products. Its business model relies on reinvesting most earnings back into the company to fund steady, long‑term growth rather than paying out frequent dividends or seeking quick profits. Koch differentiates itself from many competitors by staying privately owned, which reduces pressure from public markets and enables longer‑range planning. The company’s goal is to build scale and durability across its holdings by sustainable, multi‑decade growth rather than rapid, episodic gains.

Company size: 5,001-10,000
Company stage: Growth Equity (Non-Venture Capital)
Total funding: $985.2M
Headquarters: Wichita, KS
Founded: 1940

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