Operations Specialist

About The Role:
 
The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases. 
 
This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows. 
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Key Responsibilities

• Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers.

• Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage

• Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties

• Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards

• Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies

• Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows

• Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures

• Participate in special projects and cross-functional initiatives as required

Key Qualifications & Experience 
 
Must-have requirements:

• 1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes.

• Experience with document management and operational workflows involving internal teams and external counterparties

• Working knowledge of accounts payable processes

• Ability to review, and maintain agreements and supporting documentation

• Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance

• Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting

• Ability to manage multiple tasks and priorities within established procedures

• Clear written and verbal communication skills

• Experience with ERP, finance, or document management systems

• Fluent English

 
Preferred qualifications:

• Strong Excel or spreadsheet-based tracking and reporting skills

• Experience participating in process improvement or special projects

Competencies & Behavioral Traits

• Structured, organized and detail-oriented

• Strong sense of ownership for assigned processes

• Comfortable coordinating across teams and priorities

• Process-improvement mindset within defined frameworks

• Proactive, solution-oriented approach to operational issues

• Ability to understand operational and financial processes, identify gaps, and proactively follow through to completion

• Self-driven and accountable, with the ability to prioritize tasks and manage competing priorities effectively