Talent Acquisition Associate

Position Summary

The Talent Acquisition Associate supports the execution of the firm's recruiting strategy by providing operational, sourcing, and analytical support to the Talent Acquisition team. This role plays a critical part in delivering an exceptional candidate and hiring manager experience by supporting recruiting operations, talent research, candidate pipeline development, and talent acquisition reporting and analytics.

The ideal candidate is highly organized, detail-oriented, analytical, and passionate about helping attract and hire top talent. They are comfortable managing multiple priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

Candidate Interview Process Management and Scheduling Operations

• Administer and oversee the interview scheduling process through Greenhouse and related recruiting technologies.
• Monitor automated interview scheduling workflows to ensure a seamless and efficient candidate experience.
• Troubleshoot scheduling issues, conflicts, and system exceptions, partnering with candidates, hiring managers, recruiters, administrative assistants, and interview teams as needed.
• Maintain scheduling configurations, interviewer availability settings, templates, and workflow rules within Greenhouse.
• Track scheduling-related metrics and identify opportunities to improve efficiency, responsiveness, and candidate experience.
• Serve as a subject matter expert on recruiting operations and interview scheduling best practices.
• Partner with Talent Acquisition team members to continuously enhance recruiting technology, automation, and process effectiveness.
• Ensure a professional, consistent, and high-touch experience for candidates throughout the interview process.

Candidate Research and Talent Identification

• Conduct market research and talent mapping to identify prospective candidates for active and future hiring needs.
• Source candidates through LinkedIn, professional networks, industry databases, internal and external referrals, and other recruiting channels.
• Develop, maintain, and present candidate pipelines for key and recurring roles.
• Assist Talent Acquisition Partners with generating candidate long lists and talent market insights.
• Research competitor organizations and industry talent trends to support recruiting strategies.
• Track and document sourcing activity and candidate engagement efforts.

Talent Acquisition Reporting and Analytics

• Compile, maintain, and distribute Talent Acquisition dashboards and recruiting metrics.
• Prepare reports and analyses on key recruiting indicators, including:
• Open requisitions
• Time-to-fill
• Time-to-offer
• Offer acceptance rates
• Source-of-hire effectiveness
• Candidate pipeline activity
• Interview-to-offer conversion rates
• Analyze recruiting data and identify trends, opportunities, and recommendations to improve recruiting effectiveness.
• Support quarterly and ad hoc reporting requests for Human Resources and business leadership.
• Ensure data accuracy and integrity across recruiting systems and reporting tools.

Recruiting Operations Support

• Assist with job posting management and effective position advertising.
• Support recruiting communications and candidate correspondence.
• Coordinate recruitment events, campus recruiting activities, and networking initiatives.
• Partner with Human Resources and hiring managers to facilitate internal and external communications to ensure smooth onboarding transitions.
• Maintain recruiting documentation, process materials, and standard operating procedures.
• Support continuous improvement initiatives that enhance recruiting efficiency, automation, and candidate experience.

Qualifications

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field.
• 1-3 years of experience in Talent Acquisition, Recruiting Operations, Human Resources, research, analytics, or business operations.
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Excel, Power BI, PowerPoint, and other reporting tools.
• Demonstrated analytical and problem-solving capabilities.
• Strong attention to detail and commitment to data accuracy.
• Ability to handle confidential information with discretion and professionalism.

Preferred Qualifications

• Experience with Greenhouse or other applicant tracking systems.
• Experience utilizing LinkedIn Recruiter or similar sourcing platforms.
• Familiarity with recruiting metrics, talent acquisition dashboards, and workforce analytics.
• Experience supporting recruiting efforts within financial services, asset management, professional services, or a similarly fast-paced environment.

Success Measures

Success in this role will be demonstrated through:

• Efficient and effective administration of the interview scheduling process.
• High candidate and hiring manager satisfaction throughout the recruitment process.
• Development of strong candidate pipelines for critical and recurring hiring needs.
• Delivery of accurate, timely, and insightful Talent Acquisition dashboards and reporting.
• Continuous improvement of recruiting processes, automation, and operational efficiency.
• Strong partnership with Talent Acquisition, Human Resources, hiring managers, and business stakeholders.