HR Data Specialist

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

The WFA Data Specialist works closely with the HR Capability Center team to ensure the integrity of the data entered into the Workday Human Capital Management System (HCM).

This position will process new hire transactions, review job change transactions generated from the ATS, and process time off and absence transactions, employee/manager direct access submissions to ensure that all data is accurately actioned on a timely basis. Additionally, this role will be responsible for basic foundational data maintenance including Supervisory organizations, Cost Center assignments, and Position Titles.

This role is also support leave transaction and severance calculation which involves reviewing transaction requirement, validate eligibility and perform calculation according to policy and guideline.

Detailed Position Responsibilities:

• Maintain and/or approve all data pertaining to employee records (i.e., transfers, personal information, title changes, etc.) that are entered in Workday through Manager or Employee Direct Access.
• Complete pending new hire transactions in Workday HCM after the candidate is in Ready to Hire status in the ATS
• Support execution of employee movement, employee status, time off and leave absence, payroll, benefits/leaves, Performance Check-ins, and compensation processes, by maintaining the accurate and on time data in Workday, relevant for the above processes
• Support the integrity of employee records and Workday data, assuring legal and regulatory compliance.
• Maintain supervisory organizations, organization assignments, and position titles in the Workday system
• Complete weekly payroll reconciliation reviewing audit reports, analyzing discrepancies, and processing appropriate updates.
• Support new hire benefits enrollment including ensure all required documents are collected; Accurately enter benefit enrollment data into systems; Ensure that all benefit enrollment processes adhere to company policies, following the process: Address any issues or discrepancies related to benefit enrollment promptly and effectively.
• Support the global recognition program
• Transaction Award Process where manual intervention is required, e.g. Cancel Award, moving awards to the next approval (to avoid delay in the award)​
• Bulk Upload process.  This includes the review and approval process​
• Provide Bravo Report to business
• Support leave of absence transactions
• Process requests for time and absence, Holidays, vacation request including individual or mass changes.
• Escalation to Senior/Manager for when necessary to support resolution of inquiries.
• Participate in the review of integration kickout reports from various systems and process updates in Workday based on the identified discrepancies
• Participate on ad-hoc projects and perform other duties as assigned.
• Directly participate to enhance and improve the content/FAQ/LWI based on the feedback received via case resolution, by collaborating with functional teams to achieve this
• Identify and troubleshoot issues and escalate as appropriate
• Make process recommendations to achieve operational excellence
• Participate in scheduled and ad hoc training or other forms of learning opportunities in order to improve process acumen, and apply the learnings in executing their role, and to develop their own skills as per needed
• Work collaboratively within the people org team to share ideas, ownership, and accountability for driving improvements and consistency of execution for key HR processes, across regions and functional areas
• Identify and report cases trends or product trends to the management team and Senior WFA and work collaboratively with them or other HR functional teams to improve the HR service we provide to our workforce.
• Collaborate with all functional teams in order for People Service to collectively achieve TAT and FLR

Desired Experience & Skills

Must have experiences:

• Bachelor’s Degree / equivalent qualification in HR or min of 1 year of

• working with HRIS/HCM systems

• Strong written and verbal communication skills, strong interpersonal

• skills

• Ability to work successfully in a fast paced and continuously changing

• work environment

• Detail oriented with a focus on accuracy and quality
• Advanced proficiency with MS Excel and a proven ability to manipulate

• data and an ability to learn required business systems

• Ability to learn quickly and apply knowledge effectively
• Collaborates effectively in a team environment

Ideal Candidates Would Also Have:

• Knowledge of Workday
• Experience working within an HR Shared Services delivery model
• Have worked in a multi-cultural/multi-country work environment

We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

How We Work

Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [email protected]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

For roles based in Los Angeles County only:  If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

For roles based in Washington State only: If you live in or expect to work from Washington State if hired for this position, please visit this page for important information about the Washington Fair Chance Act.

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

If this posting is missing required information required by local law or incorrect, contact BMS at [email protected] with the Job Title and Requisition number. Do not send application-related inquiries to this email. To check your application status, please login to your Candidate Home Account.

R1608159 : HR Data Specialist