Office Operations Manager

This is a hybrid role based in Irving (Las Colinas) area, with an expectation of working onsite three days per week.

We're looking for a highly organized, proactive Office Operations Manager to oversee the day-to-day operations of our corporate office while supporting a variety of company initiatives.

This position is primarily focused on office operations, while also supporting recruiting, onboarding, marketing, and company event coordination. The ideal candidate enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in making sure nothing falls through the cracks.

What you’ll do:

Office Operations (Primary Focus)

• Manage the day-to-day operations of our Las Colinas office.
• Ensure the office is organized, fully stocked, and operating efficiently.
• Maintain inventory of office supplies, kitchen supplies, snacks, beverages, and company merchandise.
• Manage conference rooms, office spaces, and common areas to create a welcoming environment for employees and visitors.
• Coordinate office improvements and workspace setup as needed.
• Identify opportunities to improve office processes and overall efficiency.
• Assist leadership with special projects and administrative support as needed.

Recruiting & Onboarding Support

• Manage interview logistics, calendars, and meeting coordination.
• Help coordinate new hire onboarding, schedules, and first-day logistics.
• Assist with recruiting and HR-related administrative projects.

Marketing & Event Coordination

• Coordinate logistics for marketing at conferences, trade shows, and internal events, including registrations, sponsorships, signage and swag inventory management and shipping, vendor communications.
• Order and maintain marketing and event materials, including signage, print collateral, banners, promotional items, and giveaways.
• Tag and organize digital media files to keep assets current, accessible, and easy to find.
• Provide other administrative support for marketing initiatives as needed

What you’ll bring:

• 3+ years of experience in office management, office operations, executive administration, facilities coordination, or a similar role
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail and excellent follow-through.
• A proactive mindset with the ability to anticipate needs before they arise.
• Comfortable working with executives, employees, vendors, candidates, and clients.
• Experience coordinating office operations, company events, or vendor relationships.
• Proficiency with Microsoft Office Workspace.
• Experience supporting recruiting, HR, marketing, or event planning is a plus.

What makes you successful:

• You enjoy creating structure and keeping things organized.
• You naturally take ownership and solve problems before they become issues.
• You thrive in a fast-paced environment where every day looks a little different.
• You're dependable, resourceful, and enjoy helping others succeed.
• You're comfortable balancing office operations with a variety of cross-functional projects.
• You sweat the small details because you know they're what create a great employee and guest experience.