Community Health Systems

Operates acute care hospitals nationwide

Operations Coordinator

Administrative SupportPosted on Nov 9

Full-timeLaredo, TX, USANo salary listedIn-person

About the Job

Requirements

At least 1–3 years of administrative, clerical, or operational support experience is required.
Experience in a healthcare or facility-based environment is preferred.
Proficiency in Microsoft Office applications and data entry systems is required.
Strong organizational skills and attention to detail are required.
Verbal and written communication skills are required.
Ability to manage multiple priorities and meet deadlines with minimal supervision is required.
Discretion in handling confidential information is required.
Familiarity with office procedures, supply management, and recordkeeping practices is required.
Ability to collaborate effectively with team members and support department operations in a fast-paced environment is required.

Responsibilities

Perform administrative tasks with minimal supervision, ensuring timely and accurate completion of assignments.
Maintain departmental records, logs, and reports in an organized and easily retrievable manner in accordance with organizational standards.
Support the preparation and distribution of departmental reports, including quality or compliance reports, as assigned.
Order and monitor office supplies and materials, coordinating with department leadership for purchase approvals.
Assist in the orientation of new staff by helping with administrative onboarding tasks and sharing departmental resources.
Participate in department meetings, prepare meeting materials, and record and distribute meeting minutes as needed.
Manage returned mail and ensure proper handling in accordance with organizational policies.
Ensure data accuracy when performing data entry and maintain confidentiality when working with sensitive information related to patients, providers, or facility operations.
Maintain regular and reliable attendance.
Comply with all policies and standards.

Job Summary

The Operations Coordinator supports the administrative and operational functions of the facility or assigned department. This role is responsible for maintaining departmental records, coordinating supply orders, supporting data entry and reporting processes, and assisting with staff onboarding and departmental communication. The Operations Coordinator performs a variety of clerical and logistical tasks to help ensure efficient day-to-day operations while maintaining confidentiality and accuracy in all administrative duties.

Essential Functions

Performs administrative tasks with minimal supervision, ensuring timely and accurate completion of assignments.
Maintains departmental records, logs, and reports in an organized and easily retrievable manner in accordance with organizational standards.
Supports the preparation and distribution of departmental reports, including quality or compliance reports, as assigned.
Orders and monitors office supplies and materials, coordinating with department leadership for purchase approvals.
Assists in the orientation of new staff by helping with administrative onboarding tasks and sharing departmental resources.
Participates in department meetings, prepares meeting materials, and records and distributes meeting minutes as needed.
Manages returned mail and ensures proper handling in accordance with organizational policies.
Ensures data accuracy when performing data entry and maintains confidentiality when working with sensitive information related to patients, providers, or facility operations.
Performs other duties as assigned.
Maintains regular and reliable attendance.
Complies with all policies and standards.

Qualifications

1-3 years of administrative, clerical, or operational support experience required
Experience in a healthcare or facility-based environment preferred

Knowledge, Skills and Abilities

Strong organizational skills and attention to detail.
Proficiency in Microsoft Office applications and data entry systems.
Excellent verbal and written communication skills.
Ability to manage multiple priorities and meet deadlines with minimal supervision.
Demonstrates discretion in handling confidential information.
Familiarity with office procedures, supply management, and recordkeeping practices.
Ability to collaborate effectively with team members and support department operations in a fast-paced environment.

About the Company

Community Health Systems

Operates acute care hospitals nationwide

Community Health Systems operates general acute care hospitals across 14 states, owning or leasing 71 facilities to deliver healthcare outside urban centers. Its main business is running hospital networks and providing medical and surgical services to patients, funded by payments from patients, insurers, and government programs like Medicare and Medicaid. The company also offers management services to its affiliates through a professional services corporation. Its workflow centers on developing and operating healthcare delivery systems, supporting a wide range of needs from emergency care to specialized treatments. The goal is to help people get well and live healthier by providing accessible non-urban and suburban hospital-based care while navigating a regulated, competitive US healthcare market.

Company size: 5,001-10,000
Company stage: IPO
Headquarters: Franklin, TN
Founded: 1985

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