Assistant Director - Material and Contract Oversight

ABOUT THE AGENCY

MTA Metro-North Railroad is a dynamic organization, operating out of the jewel of New York City, Grand Central Terminal. We provide service to over 86.5 million customers, traveling in and out of New York and Connecticut. A subsidiary of the Metropolitan Transportation Authority, Metro-North Railroad is one of the busiest commuter railroads in the nation. MTA Metro-North Railroad strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities for its employees.

Metro-North Railroad reserves the right to remove this posting before the Application Deadline.

JOB SUMMARY

This position manages the procurement, distribution, contracting, and inventory control of all materials, equipment, tools, services, and supplies required to support Metro-North Railroad's (MNR) Operating Department objectives. The role supports maintenance, construction, and repair programs across the Hudson, Harlem, New Haven, and Port Jervis Lines.

The position also provides technical reporting oversight to ensure accuracy, compliance, and transparency in material utilization, inventory levels, contractual performance, and budget alignment. This includes developing and maintaining data-driven reporting and performance metrics to provide management with timely, actionable information and support informed operational and financial decision-making.

DUTIES AND RESPONSIBILITIES

• Oversee and ensure procurement of all material, equipment, tools and supplies for maintenance and capital projects according to established company guidelines.
• Manage and control all inventory and non-inventory materials for corporate compliance with physical inventory directives.
• Develop and implement internal procurement procedures to secure approval routing of material requisition and scheduled delivery of materials, supplies and equipment.
• Oversee the analysis, interpretation, and reporting of operational data and key performance indicators (KPIs) for the Logistics Department. Ensure data accuracy, establish standardized reporting practices, and provide technical oversight to support performance monitoring, trend identification, and data‑driven decision‑making across all logistics functions.
• Manage and monitor accurate record keeping of all purchases for material, equipment, tools, supplies, services and inventory.
• Prepare, manage and monitor internal department's operating budget. Establish monthly and yearly expense reports.
• Coordinate with all MNR engineers and project managers to ensure accurate scopes of work and material specifications for all requisitions submitted for procurement.
• Select, develop, and motivate staff and provide career development for team members. Provide effective coaching and counseling. Manage team and individual performance. Create a professional environment that respects individual differences and enables staff to develop and contribute to their full potential.
• Performs other duties as assigned
• Complies with all policies and standards
• May be required to work hours outside regular work hours, as applicable
• Observes the work performed by contractors, as applicable
• Reviews invoices and approves them if the work has contractual standards, as applicable
• Addresses performance issues with the contractor when possible, as applicable
• Escalates issues to other parties when needed, as applicable
   

KNOWLEDGE, SKILLS AND ABILITIES

• Proficient in the use of an integrated Financial System for imputing data, generating reports and verifying document status preferably People Soft
• Knowledge of material distribution and inventory process policy and procedures.
• Excellent organizational and analytical skills.
• Excellent oral and written communication skills.
• Excellent interpersonal and customer service skills to interact with all levels in Metro-North.
• Ability to create specifications for various material needs.
• Proficient in Microsoft Office Suite and/or other comparable applications.
• Must be available to be on call 24 hours per day, 7 days per week.
• Must possess a valid driver's license.
• Knowledge of statistical and/or budget analysis.
• Strong leadership skills with the ability to motivate and foster teamwork.

The following is/are preferred: None

•  Experience with power BI, Power automate and other reporting and programming tools

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Arts/Sciences (BA/BS) in Business Management or related field. Demonstrated equivalent education, experience or technical credentials to include four (4) additional years may be considered in lieu of degree.
• Minimum 5 years progressively responsible experience in procurement, material management, and/or engineering within a perpetual inventory system. AND:
• Minimum 3 years years of experience managing a workforce.

LICENSES AND CERTIFICATIONS

Required:

• Valid Driver’s License

BENEFITS - Managerial Benefits

Transportation & Financial Benefits

• Commuting Made Easy – Enjoy a complimentary MTA transportation pass, plus access to tax-advantaged commuter benefits to maximize your savings.
• Premium Health Coverage at Low Cost – Access high-quality individual, family and domestic partner healthcare, dental, vision and life insurance plans.
• Secure Your Future – Build long-term financial security through pension plans and retirement savings accounts designed for eligible employees.

Time Off & Work-Life Balance

• Generous Time Away – Recharge with substantial paid time off and comprehensive holiday schedules that support your personal and family commitments.
• Holistic Support Services – Access our dedicated Work Life Services team and Office of the Chaplains unit for personal guidance and support when you need it most.

Professional Growth & Development

• Learning & Development Program – Advance your career through structured professional development opportunities, skills training, and leadership programs tailored to support your growth within the organization.
• Educational Investment – Pursue your career goals with in-house training and professional development, tuition reimbursement support, and partnerships with educational institutions.

Employee Experience & Community

• Employee Assistance Programs – Comprehensive support services to help you navigate life's challenges with confidence and resources.
• Discounts & Perks – Take advantage of MTA employee discount programs offering savings on products and services.
• Connect & Belong – Join our vibrant Employee Resource Groups to build meaningful connections, share experiences, and contribute to an inclusive workplace culture.

OTHER INFORMATION

• Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
• Final salary is determined experience, skillset, and alignment with compensation practices. The posted range reflects expected compensation and may be updated as market or business needs evolve.
• Employees driving company vehicles will be subject to License Monitoring and must complete defensive driver training once every three years for current MTA drivers; or within 180 days of hire or transfer for an employee entering an authorized driving position.
• To be eligible for consideration for a new role, current MTA employees must complete at least one year of service in their current role prior to applying. Additionally, eligibility to interview is contingent upon maintaining a satisfactory record of job performance, attendance, and disciplinary conduct.

EQUAL EMPLOYMENT OPPORTUNITY/ADA DISCLAIMER

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers and encourage qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

If you seek a reasonable accommodation for a medical condition or disability, or for a religious practice or observance, to participate in the job application or interview process, please notify your MTA representative once you have been contacted regarding the role.

HOW TO APPLY:

For Internal Applicants: Log in to the My MTA Portal, click on the My Job Search tile, select the Careers link, search for the desired position, click Apply, and follow the on-screen instructions.

For External Applicants: Visit www.mta.info, click the “Careers” link located in the footer under the "The MTA" section, then click on “See All Open MTA Positions”. Search for the desired position, click Apply, and follow the instructions.

Disclaimer

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.