Office Manager

Job Description

A great entry level opportunity in one of our fastest growing offices! 

Responsibilities:

• Answer all incoming calls, route calls, record and dispense messages
• Welcome and announce all visitors, clients and other guests
• Schedule appointments, maintain and update appointment calendars.
• Responsible for printing and binding meeting paperwork, client mailings and executive presentations.
• Arrange caterings for office meetings
• General administrative and computer tasks, such as faxing, mailings, copying, collating, word processing, inventory, ordering office supplies, office maintenance.
• Maintain the front desk in a neat and professional manner at all times.

Event Planning:

• Consult with customers and vendors to determine objectives and requirements for the coordination of happy hour events, Anniversary Parties and Holiday Events
• Monitor event activities to ensure compliance with IPsoft standards, satisfaction of staff, and resolution of any problems that arise.
• Conduct post-event evaluations to determine how future events could be improved.

Qualifications

• Bachelor's Degree required
• Excellent knowledge of a variety of computer software applications in maintaining calendars, word processing, spreadsheets (MS Outlook, Word, Excel, Access, PowerPoint).
• Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Ability to handle sensitive and confidential information and situations.
• High level of demonstrated poise, tact and diplomacy.
• Strong written and verbal communication skills.
• Interact and communicate with individuals at all levels in the organization.

Additional Information

• Competitive Base Salary

• Medical Insurance, Dental Insurance and Vision Care 

• Life Insurance

• Short Term and Long Term Disability Insurance 

• 401(k) Plan

• Flexible Spending Accounts: Health Care, Dependent Care, Transit

• Paid time off

**This position offers incredible opportunity to grow in human resources, project management, account management, customer service or business performance fields within IPsoft!