GME Manager

Job Details

The GME manager has oversight and responsibility for all GME centralized and residency processes and program functions in support of Jefferson Health Graduate Medical Education (GME) accredited and sponsored programs, including programs accredited by the ACGME, CODA, and CPME. The GME manager manages all administrative functions for residents and fellows during and after training. This position can also serve as residency coordinator for GME residency programs, as assigned by GME/House Staff office. They assist the Residency Program Director(s) in the planning, development, and execution of policies and procedures related to the educational programs and ensures compliance with external review agencies.

Job Description

Core Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
•  Possesses advanced knowledge of ACGME and Program Requirements, Common Requirements as well as specialty specific requirements, including policies and procedures. 
• Collaborate with GME leaders, Program Directors, and Associate Program directors to develop, plan and execute residency and fellowship programs.

• Manages institutional databases and creates reports for leadership and other internal departments (HR, Security, IT Services, etc).

• Execute all GME administrative functions related to resident and fellow employee and learner roles.

• Support accreditation with processes, reports, oversight, and execution of functions needed to demonstrate compliance with accreditation requirements.

• Provide planning, logistics and oversight of all institutional GME events, including Orientation, Graduation, and other resident and GME professional staff functions.

• Track, reconcile, prepare budgetary requests related to centralized GME budgets and Special Purpose Funds by conforming to Finance guidelines and requirements.

• Monitor and coordinate resident space related to accreditation requirements such as call rooms, work spaces, downtime spaces, and lactation rooms.

• Develop and maintain GME records for residents and fellows during and after training.

Sub-Core Functions (all GME managers assigned Core and Subcore Functions):

• Obtain licenses from the Pennsylvania State Boards of Medicine, Osteopathic Medicine, Podiatry, and Dentistry and interface with these agencies in all matters related to GME licenses and other Board Requirements.

• Track, manage, and approve timekeeping for GME staff, residents, and fellows.

• Track, manage, and execute residents/fellows’ activities in HR applications, including LOAs, salary increases, terminations, state dates, and other resident time tracking.

• Monitor and track information entered in New Innovations Software System.  Set up institutional evaluations and assessments through NI.
• Responsible for Medical Staff credentialing process for all internal residents/fellows and external rotators.
• Manage visa processes for all residents by becoming facile with the legal and regulatory aspects of resident and fellow visas.  Serves as Training Program Liaison for J-1 process for residents/fellows.  Process visa related invoices and payments.  Provide financial and data reports as required. 
• Monitor and track information entered in New Innovations Software System. Set up institutional evaluations and GMEC surveys through NI.  Keep documentation current.  Track ACGME required centralized processes, i.e. Duty Hours.
• Serve as interim Residency coordinator (see residency coordinator job description) for residency/fellowship programs, as assigned.
• Directs all administrative functions pertaining to residents, fellows, and outside rotators
• Facilitate resident and fellow recruiting.
• Manage, coordinate, and track Faculty Appointments in the appropriate Thomas Jefferson University College.

Competencies (Knowledge, Skills, and Abilities Required):

• Proficient knowledge of Graduate Medical Education residency program coordination process.  Proficient knowledge of ACGME Accreditation requirements. 
• Excellent organizational skills and the ability to prioritize and manage multiple tasks and projects with careful attention to detail, accuracy, and deadlines.
• Clear, effective communication skills.
• Effective problem-solving and decision-making skills.  Able to work collaboratively with GME leadership, Program Directors, and other assigned GME personnel on implementation of processes. 
• Proficient in knowledge of licensing process, visas, and ECFMG requirements.
• High level of competency with computers and database management required. 

Minimum Education and Experience Requirements:

Education:

• Bachelor’s Degree preferred.  

AND

Experience:

• Minimum of three years of GME experience preferred, with experience in GME residency coordination and complete familiarity with ACGME accreditation requirements.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

1020 Walnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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