Procurement Specialist 1

What this Job Entails: 

The Procurement Specialist I will execute purchases of assets & accessories for global locations, with emphasis on meeting corporate targets for cost reduction, on time delivery, inventory reduction, lead-time reduction, & customer focus.

Scope: 

• Resolves a wide range of issues in creative ways

• Seasoned, experienced professional with a full understanding of their speciality

• Works on problems of a diverse scope 

• Receives little instruction on day to day work, general instruction on new assignments

Your Roles and Responsibilities:

• Prepare purchase requisitions, seeking appropriate approvals & escalation, and issue purchase orders in accordance with company policy and negotiated terms and conditions.

• Continuously audit data integrity for accuracy within the ERP system to include min/max levels, PO, cost, quantity on order, and lead times, and any other material information needed to be able to purchase each item & manage inventory effectively.

• Ensure timely order processing, delivery and shipment of materials to meet the schedule requirements, while preventing overstock situations.

• Liaise closely with internal business partners to ensure requirements are understood and met in a timely manner.

• Establish, maintain and develop good business relationships with global team & stakeholders, while supporting company values and standards.

• Collaborate, identify gaps, & make recommendations for continuous improvement in process, system, reporting, order accuracy & efficiency, while providing supporting data & reports.

• Engage in analysis of beta testing & implementations of order process improvements with clear metrics of success, updating process documentation accordingly.

• Take responsibility for developing/refining training materials & participate in training of the global team.

• Participate in monitoring and evaluation of vendor performance & supply chain while participating in improvement activities that will optimize the supply of materials in an efficient manner.

• Assist Accounting and Receiving departments in ensuring accuracy of billing accounts and resolving issues.

• Collaborate with the company’s global teams to ensure business requirements are met & all issues resolved in a timely manner.

• Utilize comprehensive understanding of business requirements, supply chain, manufacturing processes & external factors to optimize ordering & inventory management.

• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position.

Required Qualifications/Skills:

• Bachelor’s degree (B.S/B.A) from four-college or university and 5 to 8 years’ related experience and/or training; or equivalent combination of education and experience 

• Networks with senior internal and external personnel in own area of expertise

• Demonstrates good judgment in selecting methods and techniques for obtaining solutions

• Experience working with MRP systems, Internet, office/document software and database query on multiple platforms 

• Deep understanding of spreadsheet/reporting manipulation, including pivot tables, functions (i.e. vlookup/trim/concatenate/etc), & understanding of automation tools (i.e. macros)

• Experience with process improvement & cost savings in a corporate purchasing department

• Ability to engage in clear communication with cross functional global teams through presentations & documentation that get results.

• Ability to exhibit professionalism when collaborating with global teams & stakeholders.

• High energy & creative critical thinking partnered with results-oriented attitude.

• Strong planning, organization, prioritization and consistent execution skills in a fast paced, dynamic environment.

Preferred Qualifications: 

• Ability to develop and maintain excellent working relationships with all assigned levels with the vendor/customer and both within and outside the company

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing

• Must have the ability to move from place to place within an office environment

• Must be able to use a computer

• Must have the ability to communicate effectively 

• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers