DC Transportation Coordinator

OVERVIEW

Experience operational excellence. Real investment in personal and professional development. And an ability to make real and beneficial change. The Distribution Centers at Ulta Beauty are a place where lived values meet next-generation advancements to create competitive advantage few can match.

If you want to learn in a supportive and ever-evolving environment. If you value managers who aren’t afraid to lead by rolling up their sleeves. If you seek stability, growth opportunities and the rewards that come with industry leadership, apply your talents and passions in ways that take us to even greater heights.

GENERAL SUMMARY & SCOPE

Ensures the efficient and timely movement of product from our distribution center by planning and coordinating shipments to stores, other distribution centers, carriers, pool locations, and our corporate office.  The Transportation Coordinator supports smooth transportation operations by securing carrier coverage as needed and maintaining clear communication across partners.  In addition to transportation responsibilities, this role serves as a backup to the DC Shipping Clerk position and provides hands-on support in warehouse activities throughout the distribution center such as shipping, receiving, stocking, order fulfillment, packing, sorting, labeling, or quality assurance, to help maintain overall operational flow. Work is performed in accordance with company policies and guidelines, using tools such as RF scanners, step ladders, conveyor systems, and sortation walls.

PRINCIPAL DUTIES & RESPONSIBILITIES (*Essential Functions)

The Transportation Coordinator is a champion of Ulta Beauty’s mission, vision, and values, and should demonstrate them skillfully and consistently by performing the following duties and responsibilities of the position (as well as all other projects/duties as assigned):

Performance

• Creates, maintains, and posts 10-week shipping schedule in Excel and S4
• Coordinates between stores, transportation, pool locations, and distribution centers to ensure proper service levels
• Modifies schedule, as needed, to accommodate store physical inventory changes and/or special requests
• Secures coverage for dropped or added shipments using the supplied preferred carrier matrix
• Communicates potential schedule failures to the appropriate parties
• Proactively follows up as required to ensure desired service results
• Generates bills of lading as needed
• Provides back up support to Shipping Clerks
• Communicates schedule to distribution centers, carriers, and pools using Microsoft Outlook and Excel.
• Completes and sends Load Plans Weekly to carriers and completes carrier review corrections as needed
• Addresses and resolves tickets sent to the distribution center from stores with Ulta support tickets. 
• Ensures Ulta Beauty’s driver check-in processes and procedures are followed
• Accurately picks and packs orders using established work practices
• Restocks picking bins with product brought from reserve storage based on warehouse management system reporting
• Accurately sorts, counts, and receives all merchandise
• Moves product to and from pallet racks with powered material handling equipment such as pallet jacks
• Works with conveyors to accurately build pallets of cartons to ship out
• Loads or unloads trucks, sorting and labeling product as needed
• Organizes warehouse storage space effectively
• Works in a clean and orderly manner at all times
• Uses a RF scanner/hand scanner to direct work (pick, pack, receive, move)
• Use of sortation walls and conveyor systems to complete daily tasks
• Meets safety, productivity, and quality standards
• Demonstrates flexibility in daily task assignments and performs other related duties as assigned

People

• Establishes professional peer and brand partner relationships that foster a shared interest in collaboratively delivering exceptional guest service
• Maintains professional communication with drivers
• Uses basic interpersonal skills in accomplishing tasks
• Partnering with Operations Manager when barriers exist that slow down work
• Attends mandatory trainings and meetings to enable continuous professional development.
• Works effectively in a team environment

Process

• Maintains a thorough knowledge of and ensures compliance with Ulta Beauty policies, procedures, and standards
• Adheres to the Ulta Beauty dress code
• Protects company assets by following loss prevention best practices and providing exceptional guest service
• English Language proficient

JOB QUALIFICATIONS

Education

• High school diploma or GED; 1 year or more related experience and/or training; or equivalent combination of education and experience

Experience

• 2 years transportation experience preferred

Skills

• Must be self-motivated
• Possess strong organization and follow up skills
• Must have strong communication skills, both written and verbal
• Ability to evaluate situations and make informed decisions
• Ability to multitask
• Ability to effectively use Excel and Microsoft Outlook
• Ability to review and accurately update detailed schedules
• Ability to match schedule to DC capacity and operational requirements

SPECIAL POSITION REQUIREMENTS

• Ability to work a flexible schedule as needed, including mandatory overtime during the week and/or weekend as well as holidays
• May be subject to vacation blackout period
• Must be at least 18 years of age
• Ability to effectively communicate with stores, carriers and pool representatives on the telephone
• Must maintain a professional image both in person, on the phone and in writing
• Flexibility in daily task assignments, including performing general warehouse tasks, as assigned

WORKING CONDITIONS                                                         

• Constant exposure to loud noises
• Occasionally work in high places
• Exposure to variable temperatures
• Exposure to dusty environment
• May be exposed to strong scents related to cosmetic or fragrance
• May be required to work in narrow aisles or trailers
• Frequent telephone and desktop computer usage

If an associate has a disability that prevents them from performing an essential function of the job, the Company will engage in the interactive process with the associate to determine whether there is a reasonable accommodation that will enable the associate to perform the essential functions of the job.

ABOUT

At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.