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Danone

Global foods and beverages company

Executive Assistant - Management Assistance

Executive SupportConfirmed live in the last 24 hours
Full-timeMoroccoNo salary listedIn-person

About the Job

Requirements

  • A Bac+2 to Bac+5 qualification in executive assistance, business administration, management, or an equivalent field.
  • At least 3 to 5 years of experience in an executive-assistance role, ideally supporting an executive or member of the executive committee.
  • Experience in a matrix or multi-department environment is strongly appreciated.
  • Excellent command of Microsoft Office tools, including Excel, PowerPoint, Word, Outlook, and Teams.
  • Excellent written and spoken French; professional English proficiency is an advantage.
  • Proficiency with calendar-management and travel-booking tools.
  • Ability to track and coordinate multiple matters simultaneously.
  • Proficiency in drafting and formatting professional documents.
  • Strong solution orientation and service mindset.
  • Proactivity and ability to anticipate needs.
  • Strong organization and prioritization skills.
  • Attention to detail and rigor.
  • Reliability, discretion, and strict confidentiality.
  • Agility and adaptability in changing environments.
  • Ability to interact effectively with varied stakeholders at all organizational levels.
  • Collaborative and team-oriented approach.
  • Ability to manage several matters concurrently within tight deadlines.

Responsibilities

  • Provide high-level administrative, organizational, and logistical support to senior leadership, ensuring efficient calendar management, information flow, and thorough follow-up of files.
  • Act as a central point of contact between senior leadership, company departments, external partners, and institutional contacts.
  • Manage calendars by scheduling, arbitrating, and prioritizing appointments and requests.
  • Screen calls, emails, and requests, and direct contacts to the appropriate people.
  • Anticipate deadlines and prepare the files required for each meeting in advance.
  • Welcome and assist visitors, speakers, and guests.
  • Organize and coordinate internal and external meetings, including executive committee, steering committee, and strategic meetings.
  • Prepare meeting materials, agendas, and documents, then write and distribute meeting minutes.
  • Coordinate logistics for on-site and off-site meetings and events, including venue reservations, catering, equipment and materials, and external providers.
  • Contribute to organizing internal events and key company gatherings, including seminars, conventions, and team meetings.
  • Arrange domestic and international business travel, including transport and accommodation bookings, itineraries, travel documents, and related logistics.
  • Manage travel-related administrative formalities, including visas and travel documents.
  • Track and prepare expense reports.
  • Draft, format, and proofread correspondence, notes, presentations, and other documents.
  • Manage mail, shipments, and express deliveries through DHL and other carriers.
  • File and archive physical and digital documents and records.
  • Handle confidential information and files with discretion.
  • Coordinate between senior leadership and all company departments.
  • Communicate information, requests, and decisions clearly and on time.
  • Track ongoing files and actions rigorously and follow up when needed.
  • Ensure compliance with internal administrative processes.
  • Serve as a key contact for cross-functional administrative and logistical matters.

Desired Qualifications

  • Experience in a matrix or multi-department environment.
  • Professional English proficiency.

About the Company

Danone

Global foods and beverages company

Danone is a global food and beverage company focused on Essential Dairy & Plant-Based products, Waters, and Specialized Nutrition. It sells brands like Actimel, Activia, Alpro, Evian, Nutricia, and Volvic across more than 120 markets, employing over 100,000 people. Its products aim to support health and sustainability, guided by the One Planet. One Health framework and 2030 goals, with a plan to pursue B Corp certification by 2025. It differentiates itself with a mission-driven approach, the Entreprise à Mission status in France, and strong sustainability commitments across a diversified brand portfolio to bring healthy, sustainable eating to as many people as possible.

Company size
10,001+
Company stage
IPO
Headquarters
Paris, France
Founded
1919

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