Project Scheduler - Aviation

Overview

LAX is in the middle of a major modernization, and on a program this size, every day of slippage has a cost. As Project Scheduler supporting LAWA's Landside projects, you'll review contractor baselines, monthly updates, and time impact analyses, and maintain the Owner's shadow schedule that shows where each project really stands, on construction projects in the $300M to $1B range.

Ramos CS, now part of Colliers Engineering & Design, is an engineering, program, and construction management firm providing quality transit, transportation, and infrastructure consulting services on public projects across the Western United States. We focus our solutions on mobility-related projects that serve the needs of our communities within the municipal, transit, transportation, airport, and port sectors. With a staff of diversified, licensed professionals, our philosophy stems from the idea that successful project execution starts with people. On a program like this, that starts with a scheduler who spots risk early and explains it plainly.

Responsibilities

• Review Contractor’s Baseline Construction Schedule for conformance with the Plans and Specification to ensuring proper WBS breakdown, sequencing, critical path and logic ties, and inclusion of all activities, resource loading, etc. necessary for approval.
  • Perform and coordinate constructability review on Contractor’s Baseline Schedule submittal and identify any missing activities, float sequestering or suppression techniques/issues or any other conflicts or shortcomings.
  • Ensure that project WBS are properly coded and resource loaded.
  • Provide written evaluation, comments and responses on Baseline Schedule submittal.
  • Coordinate with Contractor Scheduler as necessary for clarification and resolution of schedule deficiencies.
• Review Contractor’s Monthly Schedule updates in conformance with the plans and specifications and identifying any logic changes or inaccurate progress reporting, critical path changes or other pertinent items necessary.
  • Identify variations from the plan and analyses and report on the cause of the variations.
  • Review construction progress and inspection reports and maintain an accurate “as built” schedule for use during construction and for evaluation of Contractor’s Monthly Schedule updates and any Time Impact Analysis (TIA) submittal.
  • Attend weekly construction meeting and monitor 3 Week Look Ahead Schedules for accuracy and identify any inconsistency with Baseline/Schedule updates. Promptly reporting schedule slippage, other unsatisfactory performance or other variances.
  • Identify any critical path changes or near critical path changes that could impact individual phase, milestones or project duration.
  • Provide written response and approval recommendation submittal response.
  • Coordinate schedule comments and corrections with Contractors.
  • Schedule deficiencies.
• Maintain a Owner shadow Schedule identifying actual construction activities dates from various sources including daily inspection and quality control reports, site visits, etc. Project and identify potential delays or schedule adjustments based upon Owner Schedule and utilize to assist in evaluating the Contractor’s Monthly Schedule updates.
• Review Time Impact Analysis (TIA) submitted by the Contractor and provide written responses, evaluation and recommendation for time extension as appropriate. Identify schedule variances and opportunities and proactively develop mitigation strategies for the Project Management team.
• Provide LAWA “What if” schedule impacts for contemplated additional work, potential re-sequencing of phases or construction activities. Evaluate, and forecast project status against an established baseline schedule. Assess the impact of project milestones and report status to Management in order to mitigate project overruns and schedule slippage.
• Provides direct scheduling related support on multiple projects on reporting to multiple Project Managers.
• May require monthly support for projects in Planning or Design along with supporting Construction projects within a Master Program Schedule Plan and would report to the Landside Element Management Team.
• May be required to maintain master schedule system to track project interfaces for time frame impacts to electrical airfield systems, mechanical systems, airfield operations and other aviation related disciplines and projects.
• Provides development and analysis of man-hour resources, equipment resources and cost loaded, time-phased schedules.
• Prepare detailed plans; time scaled charts, diagrams and tracking various quantities to measure construction performance.
• Maintain simplified logic schedules to highlight status of key interfaces for critical path review.
• Provide progress reporting documents and briefing materials as required. Develop creative reporting tools to communicate complex project sequencing and/or progress assessments.
• Participate and review with third-party schedulers to address and provide written comments.
• Analyze and assess project milestones and reports the fiscal impact and risk to Management.
• Contribute to the advancement of PDG’s goals through commitment to productive collaboration with all stakeholders and in development of planning and design schedules.
• Support overlapping project scheduling tasks, issue management, meeting facilitation, document control and monthly status reporting to the Project Management Team.

Qualifications

• A Bachelor’s degree in Engineering, Construction Management or related field is preferred.
• 10 years or more of scheduling experience with 5+ years in direct support of an active construction project.
• Demonstrated experience scheduling the design and construction of large-scale, complex projects including developing and managing a progress reporting methodology for multi-million-dollar construction projects within the range of $300M - $1B.
• Requires knowledge and experience of Project Management principles and Project Control Cycles.
• Mastery of Oracle Primavera P6 Version 8.3 or higher.
• Experience with Microsoft Office Suite software - Word, Excel, PowerPoint, and Outlook.
• Knowledge of PMWEB and other Project Management Systems is preferred.
• Experience with Adobe Acrobat.
• Knowledgeable of presenting graphical data as related to scheduling.
• Use of other related software tools such as Schedule Analyzer, MS Project, Claim Digger, etc.
• Must be capable of reporting earned value performance measurement techniques.
• Understanding of critical path method (CPM) scheduling techniques and principles, including ability to handle and prioritize multiple projects concurrently.
• Must be able to track field progress weekly in reporting Contractor’s performance.
• Developed reporting tools to communicate complex project sequencing and/or progress assessments.
• Worked in a master schedule/sub project system environment including programs in determining progress impacts.
• Must possess capability to report on all levels of project schedules, quality, monitor project progress, risk and ensure project milestones are met.
• Demonstrated experience in working and reviewing third-party design and/or construction schedules and addressing comments.
• Must clearly and concisely be capable of presenting project trends, risks and forecast performance reports to management and to make recommendations on strategies and mitigation measures to resolve project issues is required.
• Demonstrated experience in progress reporting documents and ability to understand a demanding, technical and complicated construction program plus the ability to communicate progress and issues both verbally and written communications on technical and non-technical matters for various levels of management.
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility, and growth in previous position(s).
• Must possess the ability to effectively interact with various departments to maintain open lines of communication.
• Proven accuracy, reliability and completeness in job accomplishment.
• Self-started with results-driven focus and ability to work with others.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $155,000 to $172,000 per year (depending on qualifications)

What We Offer

Ramos Consulting Services, now a part of Colliers Engineering & Design, offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:

• Employer-Provided Healthcare: 100% employer-paid medical, dental, and vision insurance for employee base plans. We also provide a 40% employer contribution toward dependent or family coverage plans.
• Paid Time Off: 120 hours of combined PTO and Sick Time annually, in addition to paid holidays.
• Retirement Planning: Participation in a 401(k) retirement plan with a generous company match of 50% on the first 6% of employee contributions.
• Flexible Spending Accounts: Pre-tax FSA/HSA options for medical, dental, and dependent care expenses to help manage out-of-pocket costs.
• Employee Wellness & Support: 100% employer-paid Employee Assistance Program (EAP) providing 24/7 confidential support for work-life balance, financial wellness, and emotional well-being.
• National Resources & Career Growth: As part of the Colliers Engineering & Design national platform, employees have access to expanded technical resources, mentorship, and diverse career development opportunities across the Western United States and beyond.