Administration Assistant

Job Description

Are you interested in starting a career in business administration? This could be your opportunity to learn, develop new skills and gain valuable workplace experience as an Administration Assistant, playing a vital role in supporting SOCOTEC’s continued success.

As SOCOTEC grows, so do our teams. We’re looking for an enthusiastic and motivated individual to join our team in Irvine and wear the SOCOTEC badge with pride. If you’re organised, enjoy helping others and are keen to learn, this could be the perfect opportunity to take your first steps into the world of work.

We are seeking a proactive, reliable and flexible Administration Assistant to support our administration and operational activities. Working under the guidance of the Administration and Scheduling Manager, you’ll gain hands-on experience across a range of business functions while developing your administrative skills and professional confidence. You’ll have the opportunity to learn from experienced colleagues, build your knowledge and take on increasing responsibility as your experience grows.

No extensive previous experience is required. We’re looking for someone with a positive attitude, good communication skills and a willingness to learn and develop within a supportive team.

The tasks you will undertake will include (but are not limited to):

• Providing front-of-house and office support, including answering telephone calls, welcoming visitors and handling incoming and outgoing mail.

• Supporting day-to-day administration, operational activities, client enquiries and communications.

• Maintaining accurate records, databases and company systems.

• Assisting with travel, accommodation, training and other logistical arrangements.

• Supporting the administration of employee records, training, leave and other HR-related information.

• Helping maintain supplier records, compliance documentation and accreditation information.

• Assisting with company asset, vehicle, fleet and equipment records.

• Supporting financial administration, including invoice processing, expenses and maintaining financial records.

• Learning and following company procedures, including data protection, health, safety and environmental requirements.

Qualifications

To be a successful Administration Assistant, you should be able to demonstrate:

• A genuine interest in business administration and a desire to develop a career in this area.

• Good verbal and written communication skills, with a strong command of English.

• An organised and logical approach to tasks, with good attention to detail.

• A willingness to learn, take on feedback and develop new skills.

• A proactive, adaptable and reliable attitude.

• The ability to work effectively as part of a team and support colleagues when needed.

• An understanding of the importance of confidentiality and data protection, including GDPR, or a willingness to learn.

If you’re ready to learn new skills, gain practical experience and build a foundation for your future career, SOCOTEC could be the perfect place to start.

Role details

• Full-time, 40 hours per week.

• Based at our premises in Irvine.

• Apprenticeship training and qualification arrangements to be confirmed if applicable.

Additional Information

Why SOCOTEC?

Join a thriving community of over 2,000 industry professionals who are passionate about making a real difference. At SOCOTEC UK, we're not just delivering services - we're shaping the future of testing, inspection, and certification across the nation.

What sets us apart? Our people. We've built our reputation on attracting exceptional talent like you and empowering them to deliver excellence at every turn. Our comprehensive range of TIC services means you'll have the opportunity to work on diverse, challenging projects that truly matter.

In this role, you won't just be another employee - you'll be a key player in our continued success story. Your expertise will directly contribute to our mission of building a safer, more sustainable world, while you grow your career alongside some of the industry's finest professionals.

Your Career, Your Way

Build a traditional career path or explore opportunities across multiple disciplines - all within SOCOTEC. Your choice, your direction.

Work Your Way

Local, national, or global projects. Office-based, remote, or hybrid. We offer the flexibility that empowers you to perform at your best.

Committed to Your Growth

From day one, you'll have access to comprehensive training, mentorship, and development programs. We support every step of your professional journey. #YouGrowWeGrow

Think you've got what it takes to add value to our success? We would love to hear from you and look forward to receiving your application.

Building a safer and more sustainable world is the core mission we set out to achieve at SOCOTEC, it is at the heart of everything that we do. We are committed to acting as a key player in society, investing in innovative solutions to ensure social and environmental concerns are at the forefront of all of our business operations.