Team Executive Assistant
Two Circles
Team Executive Assistant
Two Circles
Sports marketing and data consultancy
Two Circles · London, United Kingdom · Full-time · Posted 2026-11-10
Workplace: on_site
Department: People
We are Two Circles. We are a Sports & Entertainment Marketing business. We grow audiences and revenues. We do that by knowing fans best. We work with clients to help them understand & influence what their fans are doing – the way fans spend their money, the events that fans attend, the channels fans respond to, the content fans watch and more. And we use the understanding this gives us to help our clients grow. Grow their audiences and grow their revenues - both direct to consumer and business to business revenues. Our platforms and services are trusted by over 1000 clients globally, including the English Premier League, Red Bull, UEFA, VISA, the NFL, Nike and Amazon. We are over 1000 people, based out of 15 offices, and we deliver work for sports and entertainment businesses of all shapes and sizes all over the world.
About the Role
We're looking for an experienced, proactive and personable Executive Assistant to join our Executive team in London - from where we work in the office most of the week. The role will work very closely with our Lead EA to the CEO and the wider EA Support Team. You'll take full ownership of a portfolio within our Group leadership team.
This is a varied, high-stakes role. You'll anticipate your executives' needs, manage competing priorities with full autonomy, and prepare them for the moments that matter. You'll build trusted relationships across the business and externally on their behalf, and you'll keep improving how you and your executives work, including through smart use of AI tools.
You'll already have proven full ownership of a senior portfolio. You're ready to go beyond keeping the diary under control, to shaping how your executive spends their time.
Key Responsibilities
Own your portfolio: act as the proactive right hand to your Group leaders, anticipating needs and managing competing priorities with full autonomy
Run complex diaries and travel: manage frequently changing schedules across teams, offices and time zones, protecting your executive's time and focus
Prepare for key moments: own selective meeting prep and follow-through
Represent your executive: be a trusted point of contact for internal and external stakeholders, communicating with professionalism and judgement on their behalf
Build relationships: develop trusted external relationships and connect people across the business
Shape how your executive works: set operating rhythms, challenge what doesn't work and recommend better ways of working
Bring AI to the role: explore and apply AI tools to improve how you and your executive work, for example meeting prep, research, drafting and summarising, and share what works with the wider team
Handle confidential information: exercise absolute discretion with highly sensitive material
Raise the standard together: work closely with the EA to the CEO and wider EA support team, contributing to shared standards and ways of working
Experience
Proven ownership of a C-Suite or senior-leadership portfolio as an Executive Assistant or Personal Assistant, typically 2+ years, showing full ownership rather than task delivery
Track record managing complex diaries, international travel and competing priorities for a senior leader
Experience acting on an executive's behalf and influencing stakeholders without direct authority
Strong Microsoft 365 skills (Outlook, PowerPoint, Excel, Teams), including Copilot
Hands-on experience using AI tools (for example Copilot, Claude or ChatGPT) in your day-to-day work, with sound judgement on confidentiality and data protection
Experience in a fast-paced, high-stakes environment
Skills and Attributes
Anticipates and prioritises: sees what your executive needs before they do, and prepares them for key moments
Highly organised: excellent time management, able to juggle shifting leaders priorities
Strong communicator: confident, personable and professional with senior stakeholders, inside and outside the business
Independent: takes ownership and acts on your executive's behalf with minimal supervision
Curious about AI tooling: keen to test new tools, work out where they save time or lift quality in your role, and bring ideas to your executive and the team
Detail-focused: accurate, high-quality work, even to tight deadlines
Adaptable: comfortable with changing priorities and last-minute requests at fast pace
Discreet and trustworthy: handles sensitive information with the utmost professionalism
Collaborative: builds strong relationships across the business and influences without authority
What can we offer you?
We offer a benefits package to suit you and your lifestyle! Out of a core monthly budget, you can choose your own comprehensive benefit package.
Renowned Team Days often throughout the year
Summer Away Days
23 standard days of holiday (+1 Birthday, +1 Well-being Day, +1 'Big Life Event', and +1 Admin Day), closure of office over Christmas (plus Bank Holidays)
Discretionary Bonus based on company performance
Performance Reviews every 6 months with discretionary salary increases
Private healthcare (Vitality) and/or Health Care Plan (Medicash)
Mobile phone contribution
Sport Challenge contribution
Gym membership contribution
1 x annual kit drop
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Sports marketing and data consultancy
Two Circles provides sports marketing and data consultancy that helps rights-holders, broadcasters, and sports organisations grow commercial value by focusing on fan engagement. It uses fan behavior data from ticketing, retail, digital, and social channels to build predictive models that guide messaging, targeting, and how rights are packaged and priced, while offering end-to-end services in sponsorship, media rights, digital campaigns, content production, and fan activation. The company differentiates itself by pairing strategic advice with hands-on execution at scale through platforms like Courtside 1891 for live production and Kore Intelligence for audience insights, and by growing through acquisitions such as Spring Media and Kore. Its goal is to help clients unlock more value from their fan audiences through evidence-based, multi-channel campaigns.
Explore more opportunities at Two Circles