DLC Management

Manages, develops, and leases retail properties

Lease Administration Supervisor

Real Estate Property ManagementPosted on Nov 5

Full-timeElmsford, NY, USA$90k - $100k

About the Job

Requirements

A Bachelor of Science or Bachelor of Arts degree is required.
Two to three years of lease administration experience is required.
Experience in lease administration or reading and interpreting lease language is a plus.
Knowledge of MRI, Yardi, LeaseProbe, and VersaPay software is preferred.
Strong oral and written communication skills are needed to engage with other departments and gather required information.
Organizational reliability, analytical skills, and attention to detail are required.
The role requires the ability to prioritize, multitask, and manage tight deadlines in a fast-paced environment.
The role requires the ability to learn new systems quickly.

Responsibilities

Monitor and manage monthly rent rolls, billing schedules, and recurring charges, including base rent, common area maintenance, taxes, and insurance.
Ensure accurate billing in accordance with lease terms and oversee annual rent increases, percentage rent calculations, and other lease-related billing.
Coordinate and review annual common area maintenance reconciliations and ensure they align with lease terms.
Oversee preparation and distribution of common area maintenance and operating expense estimates and reconciliations to tenants.
Generate lease administration reports, including critical date reports, rent rolls, lease abstract summaries, and vacancy reports.
Work with property managers and legal teams to resolve lease disputes or concerns.
Serve as the primary point of contact for lease-related tenant inquiries and issues.
Support due diligence for acquisitions, dispositions, and refinancing by providing lease data, estoppels, and coordinating subordination, non-disturbance, and attornment agreements.
Maintain and update lease data in property management software such as MRI and Yardi.
Identify process improvements to increase efficiency and accuracy in lease administration.
Train and supervise a lease administration staff of more than eight individuals, including offshore staff.

Desired Qualifications

Knowledge of MRI, Yardi, LeaseProbe, and VersaPay software.

Why DLC?
DLC is proud to be certified as a Great Place to Work and is driven by a strong culture and entrepreneurial foundation. DLC is one of the nation's leading owners and operators of open-air retail shopping centers and has expertise in all facets of commercial real estate. At DLC, our teammates make all the difference and we offer industry-leading training and career development to assure your success.

What We Offer:

Compensation and Benefits:
- Competitive pay
- 401K company match
- Medical, Dental, and Vision Insurance
Work-Life Balance:
- Hybrid work model
- 20+ paid days off annually
- 13+ paid holidays in addition to PTO
- Paid parental leave
Career Development:
- Industry-leading training and development
- Open door policy
- Industry trade shows and event access
- Mentorship program

About the Role:
Reporting to the VP of Property Accounting and working under the Lease Administration Manager, the Lease Administration Supervisor will be highly collaborative, working cross-functionally with Legal, Asset Management, Property Management, Accounting, and Tenants to resolve issues, support strategic decision-making, and streamline lease-related processes. Skilled in CAM reconciliations, rent billing, critical date tracking, and reporting within fast-paced, high-volume environments.

Responsibilities:

Monitor and manage monthly rent rolls, billing schedules, and recurring charges (e.g., base rent, CAM, taxes, insurance).
Ensure accurate billing in accordance with lease terms as well as oversee annual rent increases, percentage rent calculations, and other lease-related billing.
Coordinate and review annual Common Area Maintenance (CAM) reconciliations and ensure they align with lease terms.
Oversee the process to prepare and distribute CAM/operating expense estimates and reconciliations to tenants.
Generate lease administration reports, including critical date reports, rent rolls, lease abstract summaries, and vacancy reports.
Work with property managers and legal teams to resolve lease disputes or concerns.
Serve as the primary point of contact for lease-related tenant inquiries and issues.
Support due diligence efforts for acquisitions, dispositions, and refinancing by providing lease data, estoppels, SNDA coordination, etc.
Maintain and update lease data in property management software (MRI, Yardi, etc.).
Identify process improvements to increase efficiency and accuracy in lease administration.
Train and supervise lease administration staff of more than 8 individuals with some of the staff being offshore.

Soft Skills/Behaviors:

Excellent oral and written communication skills to successfully engage with other departments to gather required information
Organized and reliable with strong analytical skills and attention to detail
Strong interpersonal and communication skills
Thrives in a fast-paced environment with the ability to prioritize, multi-task and manage tight deadlines
Aptitude to learn new systems quickly
High attention to detail

Technical Skills:

BS or BA Degree is required.
2-3 years of lease administration experience.
Experience in lease administration or reading/interpreting lease language a plus.
Knowledge of the MRI, Yardi, LeaseProbe and VersaPay software preferred.

The expected salary range for this position is between $90,000 and $100,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.

About DLC:
Founded in 1991, DLC has been one of the nation’s preeminent owners, operators, and managers of shopping centers. Our portfolio includes millions of square feet of attractive retail space and continues to expand as we complete additional acquisitions.

About the Company

DLC Management

Manages, develops, and leases retail properties

DLC Management is a real estate services firm that improves retail places through a team-based, full-service approach. It covers acquisitions, new developments, redevelopments, leasing, third‑party services, and property management, operating as one coordinated team across regions in New York, Georgia, Illinois, Texas, and Washington DC. Their product is a suite of retail real estate capabilities that work together to plan, execute, lease, manage, and optimize shopping center and retail properties for stakeholders. What sets DLC apart is its integrated, “SUCCESS” mindset—collaborative, cross-disciplinary execution across the full lifecycle of a project—and its regional footprint, which allows closer oversight and local market knowledge. The company’s goal is to make retail places better by delivering value, efficiency, and effective property outcomes for investors, tenants, and communities.

Company size: 51-200
Company stage: Not listed
Total funding: Not listed
Headquarters: Town of Greenburgh, New York
Founded: 1991

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