David Zwirner Gallery

Global gallery selling contemporary art.

Gallery Assistant

Administrative Support +1Confirmed live in the last 24 hours

Full-timeParis, FranceNo salary listedIn-person

About the Job

Requirements

The selected candidate must have perfect command of English, both written and spoken.

Responsibilities

Welcome all visitors professionally and warmly, and manage visitor headcount.
Receive, manage, and transfer incoming calls and voicemail.
Manage the gallery inbox and front-desk Google Chat.
Manage the DZP Master Calendar and DZ Absences calendar.
Receive and distribute mail and parcels delivered to the gallery.
Prepare, or ensure the availability of, public-facing documentation such as press materials, QR codes, books for sale, and checklists.
Prepare, update, and ensure the availability of confidential sales documentation at the front desk.
Ensure the operation of necessary equipment and services, including the newsletter iPad, iZettle, and personal accounts.
Maintain the appearance and condition of the front-desk area, collaborating with the Technical Manager as needed.
Assist visiting staff with day-to-day arrangements, including restaurant reservations, museum visits, and museum-card loans.
Organize Friday lunches with assistance from interns.
Write and share the Global Recap after each exhibition.
Assist the Communications and Marketing Coordinator, Associate Director of Events, and sales team in preparing public and private gallery events on- and off-site, including drafting messaging, sending invitations, managing the dedicated inbox, tracking RSVPs, maintaining updated lists, and creating face charts, event run sheets, and attendee recaps.
Help coordinate logistics for events related to gallery activities, on- and off-site, including printing menus and restaurant cards and liaising with vendors such as calligraphers, florists, and taxi providers.
Work occasional extended hours for opening dinners.
Assist the Associate Director of Photography with David Zwirner Books tasks in Paris, including selecting and displaying books in the reception area, taking inventory, managing stock and orders, and maintaining archives.
Manage advance copies sent from New York and arrange shipment to clients and/or journalists.

Poste: Gallery Assistant

Lieu: David Zwirner, Paris

Début de contrat: Janvier 2027

Prérequis : La personne retenue devra avoir une maîtrise parfaite de l’anglais (par écrit et à l’oral)

Les responsabilités principales sont les suivantes, mais ne se limitent pas à:

Front desk

Accueil de tous les visiteurs avec professionnalisme et convivialité + gestion du headcount.
Réception et gestion/transfert des appels reçus + voicemail.
Gestion de la boîte de réception [email protected] + front desk Gchat.
Gestion du calendrier DZP Master Calendar + DZ Absences.
Réception et distribution du courrier et des colis reçus à la galerie.
Assurer la préparation, et/ou disponibilité de toute documentation publique (PR, QR codes, books for sale, checklist etc)
Assurer la préparation, mise à jour et/ou disponibilité de toute la documentation sales disponible au front desk (confidentielle).
Assurer le fonctionnement du matériel nécessaire (iPad newsletter, Izettle, comptes personnes etc).
Responsabilité de la bonne tenue et de l’apparence de la zone front desk, en collaboration avec le Technical Manager au besoin.
Assiste le visiting staff dans la gestion de leur quotidien (réservations de restaurants, visites de musées, prêt de cartes de musées etc).
Organisation des Friday Lunch, avec l’assistance des stagiaires.
Rédaction et partage des Global Récap après chaque exposition.

Marketing

Assiste les Communications and Marketing Coordinator, l'Associate Director of Events et la sales team à la préparation des évènements publics et privés organisés par galerie (on/off-site): rédaction des éléments de langage, envoi des invitations, gestion de la boîte de réception dédiée, suivi des RSVP et maintien des listes à jour, création de face charts, run of events et attendee recaps.
Aide à la coordination logistique lors d'événements spécifiques à l'activité de la galerie (in/off-site) — impression de menus, impression de restaurant cards, lien avec certains vendors, (calligraphe, fleuriste, taxis par exemple).
Horaires amplifiés ponctuellement, lors de dîners de vernissage.

Books

Assister le Associate Director of Photography dans la gestion des tâches relatives à David Zwirner Books à Paris — Sélection et mise en place des livres disponibles à la consultation dans reception area, inventaire des livres disponibles, gestion des stock, commandes, archives etc).
Gestion des advanced copies qui peuvent être envoyées depuis New-York, et organisation de l’envoi aux clients et/ou journalistes.

About the Company

David Zwirner Gallery

Global gallery selling contemporary art.

David Zwirner operates a network of galleries in New York, London, Paris, and Hong Kong that exhibit contemporary and modern art. It curates and coordinates physical and online exhibitions, representing established and emerging artists while selling artworks and related publications, and charging exhibition fees. The gallery also produces podcasts and publishes books to share context and reach broader audiences. Its differentiator is a global multi-location program that pairs careful, long-term artist relationships with a mix of traditional exhibitions and media content, aiming to connect collectors, museums, and cultural institutions worldwide.

Company size: 201-500
Company stage: Pre-seed
Total funding: $3.9M
Headquarters: New York City, New York
Founded: 1993

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