Senior Administrative Assistant

Role Summary

The Senior Administrative Assistant provides comprehensive administrative and operational support to Business Unit and Operations leadership at our Portage, Michigan facility. This role coordinates executive calendars, meetings, travel, employee engagement activities, and plant-related initiatives while ensuring efficient daily office operations. The ideal candidate is a highly organized, proactive professional with strong communication skills, technical proficiency, and the ability to thrive in a fast-paced manufacturing environment.

Main Tasks

• Provide support to both the Business Unit and Operations management teams, including but not limited to the management of incoming emails, phone calls, calendar appointments, organization of various internal meetings and hosting external visitors.
• Facilitate our employee engagement council and support the coordination of various quarterly and annual activities and events.
• Retrieve, sort and distribute mail on a daily basis and process outbound FedEx shipments as needed.
• Handle all catering request orders for in-house Kaizen events, internal meetings and customer visits.
• Produce professional written correspondence, communication posters, reports and presentations using Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), Canva and internal AI tools
• Assist Business Unit and Operations teams with travel needs and confirming arrangements through the SAP Concur travel and expense system.
• Assist with the coordination and support of annual physical inventory event.
• Manage office supply and conference room hospitality orders through SAP purchase order system.
• Manage the budget, inventory and promotion of our company e-store and assist with uniform orders.
• Promote the best of the company’s values and culture and assist in the execution of its priorities while maintaining focus
• on non-material savings opportunities.
• Communicate professionally and effectively with all team members, customers and visitors and handle information with confidentiality.
• Maintain and encourage facility 5S and assist with monthly 5S audits.
• Assist with monthly communication meetings, coordinating new hire luncheons with Leadership and other onboarding
• activities.
• Complete additional support tasks as delegated by the Executive Assistant to the Senior Leadership Team.

Your Profile

Education:

• Associates Degree (preferred) or equivalent related work experience

Experience:

• Minimum of 2 years of relevant experience.

Required Skills:

• Experience with Microsoft Office 365 platform
• Superior written and verbal communication skills to effectively address all levels of the organization.
• Availability for limited travel in support of various events, offsite meetings and internal shift activities.

Preferred Qualifications:

• Experience with Concur travel management and expense reporting system.
• SAP system experience.
• Familiar with technical workflows and processes