Workplace Coordinator

Job Description

Job Responsibilities

Planning & Coordination

• Lead the planning, implementation, and follow up of all office tasks and projects
• Partner with recruitment and leadership team on recruitment assessment day and onboarding day plans
• Coordinate planning and setup of recruitment assessment days, onboarding days and any special meetings with all involved stakeholders
• Identify local team’s needs for office tools, and provide appropriate support
• Take inventory and order supplies for office as necessary
• Coordinate with IT department on all office equipment

Operational Excellence & Processes

• Play an active role in achieving a consistent employee and visitor experience
• Serve as liaison to, and work cross-functionally with all Israel based team
• Provide general support to visitors
• Ensure office efficiency is maintained by carrying out continuous improvement of processes, tools and training
• Ensure the implementation of Tesla standards is met
• Manage the vehicle loaner fleet at the location
• Run Office supplies and Pantry supplies program for Israel locations

Office Experience

• Partner with all employees at your location to deliver an exceptional daily experience for our employees and visitors
• Coordinate office preparation, including meeting support
• Build relationships and manage daily communications related to office-based employees
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Maintain a safe, secure, and pleasant work environment
• Perform additional responsibilities as assigned to meet business needs
  

Job Requirements

• Experience working in a fast-paced operational role with demonstrated success driving change and improvements.
• Proven office management or administrative experience.
• Demonstrated ability to establish and maintain cooperative cross-functional relationships.
• Proven ability to drive operational excellence in a team environment.
• Self-starter who is goal-oriented, highly motivated and also able to follow instructions.
• Superior attention to detail.
• Technological fluency and ability to operate within internal business systems and MS Office with moderate skills in MS Excel.
• Strong desire to take initiative, eager to learn, result-oriented and creative thinker.
• Excellent organization and communication skills, both oral and written, and punctuality are essential.
• Ability to organize tasks and processes, and to track findings and deliverables.
• Solid understanding of business processes.
• Experience working with vehicles is preferred.
• Enthusiastic and passionate about changes in the transportation industry.
• Held a Israeli driving license for 2 years and over
• Good level of English and Hebrew, both spoken and writte