Utilities Implementation Coordinator

OneOncology is positioning community oncologists to drive the future of medical care through a patient-centric, physician-driven, and technology-powered model to help improve the lives of everyone living with cancer and other diseases. Our team is bringing together leaders to the market place to help drive OneOncology’s mission and vision.

Why join us? This is an exciting time to join OneOncology. Our values-driven culture reflects our startup enthusiasm supported by industry leaders in oncology, urology, technology, and finance. We are looking for talented and highly-motivated individuals who demonstrate a natural desire to improve and build new processes that support the meaningful work of independent physicians and the patients they serve.

Job Description:

This position will initially report to our Nashville office M-F with ability to move to hybrid (3/2 schedule) after training.

The Utilities Implementation Coordinator will support OneOncology’s utilities management initiative by gathering, validating, organizing, and maintaining utilities (electricity, water, etc.) account and vendor information across the organization. The role will work with Accounts Payable and other internal stakeholders to develop a complete and reliable inventory of utilities accounts and supporting information needed for the utilities management implementation.

This is a project-oriented role requiring strong attention to detail, organization, follow-through, and the ability to identify and resolve gaps or inconsistencies in information.

Responsibilities:

• Collect utility vendor, account, location, billing, and other required information from company records and approved sources.
• Organize utility information in standardized templates and trackers to support implementation.
• Review information for accuracy, completeness, and consistency and identify missing, conflicting, or incomplete data.
• Research and follow up on data gaps with the appropriate internal stakeholders.
• Maintain clear documentation of outstanding information, issues, and follow-up items.
• Assist with mapping utility accounts to the appropriate entities, practices, and locations.
• Support the transition of utility accounts into the new utility management process.
• Monitor assigned implementation activities and communicate progress, questions, and issues to the Accounts Payable team.
• Help establish an organized, sustainable repository of utility account information that can be maintained following implementation.
• Participate in any other projects as needed.
• Additional responsibilities as assigned to help drive our mission of improving the lives of everyone living with cancer.

Required or Preferred Qualifications:

• Strong working knowledge of Microsoft Excel and comfort working with large amounts of detailed information.
• Highly organized and detail-oriented, with a strong focus on accuracy and completeness.
• Able to independently research information and follow issues through resolution.
• Comfortable working across multiple entities, locations, vendors, and data sources.
• Able to identify inconsistencies and escalate questions rather than making unsupported assumptions.
• Strong written and verbal communication skills.
• Able to prioritize multiple assignments and meet established deadlines.
• Prior Accounts Payable experience is not required.

Essential Competencies:

• Attendance is an essential job function.
• Ability to work well with others in a team environment.
• Effective communication skills and customer service approach.
• Action-oriented and solution-driven.
• A passion to uphold our OneOncology values.

This job description does not contain a full listing of activities, duties or responsibilities required of this role. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.