Legal Practice Assistant - Secretary

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you are looking to build your career in a dynamic and supportive environment, and share our commitment to exceptional client service, professionalism, initiative, responsiveness and adaptability, we invite you to join our Hong Kong office.

Responsibilities

• Provide full spectrum of secretarial support to partners and associates
• Schedule meetings, arrange travels, manage diaries, and handle correspondence
• Coordinate and manage local and overseas business-related activities
• Assist in various reports preparation to facilitate strategic planning
• Assist in drafting letters and preparing presentation materials
• Prepare bills to clients and input timesheets for fee-earners
• Communicate effectively with management, internal and external clients
• Provide a responsive and professional support service with a flexible and enthusiastic approach to team work
• Maintain and update case files and legal database, responsible for record keeping and locating files
• Maintain an awareness and understanding of associates’ calendar and cases to deliver on-time service
• Perform administrative role with a client-focused basis
• Work cooperatively with other legal secretaries and support departments

Qualifications, Experience and Personal Attributes

• Degree/Diploma holder or completion of formal secretarial training
• Legal secretarial experience from well regarded law firms
• Strong communication skills in both written and spoken English, knowledge in Chinese and Mandarin is a plus
• Strong computer skills and excellent typing skills; highly proficient in MS Office i.e. Advanced Word, Excel, Outlook, PowerPoint etc
• Strong interpersonal skills to interface with internal and external client
• Highly organized; self-motivated; strong sense of responsibility
• Detail-oriented; ability to multitask and work independently under pressure
• Flexibility to work beyond office hours as required