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Chanel

Designs, sells luxury fashion and cosmetics

Administrative Assistant - F&B

Administrative SupportConfirmed live in the last 24 hours
Full-timeSão Paulo, State of São Paulo, BrazilNo salary listedIn-person

About the Job

Requirements

  • At least 2 years of experience as a cashier and in administrative routines in the retail sector.
  • Knowledge of Microsoft Office, with strong Excel proficiency essential for the role.
  • Familiarity with administrative routines, calculations, and financial controls.
  • Knowledge of internal procedures and policies.
  • Ability to stay organized, maintain focused attention, and demonstrate commitment.
  • Good communication and ability to work as part of a team.
  • Advanced Excel and PowerPoint knowledge.
  • Familiarity with computerized retail systems is desirable.
  • Completed secondary education.
  • An undergraduate degree in progress, preferably in Administration, is desirable.
  • Advanced Excel and PowerPoint coursework, organizational communication coursework, and basic administrative-routines coursework.

Responsibilities

  • Perform opening, verification, and closing of the boutique cash register at the beginning and end of the workday.
  • Verify sales slips, enter them into the system, and track information using spreadsheets.
  • Organize deposits by day in advance, complete the daily closing, and prepare envelopes containing the funds.
  • Manage the boutique's emails and respond to requests.
  • Send invoices daily to the mall's Tax and Audit departments.
  • Monitor sales slips during the workday and correct entries when needed.
  • Track stock of sales slips, cards, and stationery, and request replenishment from the responsible suppliers.
  • Request Finance Department approval for distance sales.
  • Prepare motorcycle courier usage reports and send them to the Tax Department.
  • Manage the petty cash fund, tracking amounts and expenditures daily.
  • Send sales lists and DANFS documents to the mall and the Tax Department.
  • Receive, verify, properly store, and safeguard merchandise.
  • Operate the AX system's retail modules.
  • Transfer products between boutiques and issue the associated invoices.
  • Print eyeglasses labels.
  • Verify received products against invoices.
  • Compare physical cash against system records.
  • Participate in cycle and semiannual inventories with the Stock Coordinator.
  • Assist in managing segregated inventory.
  • Request mall authorization for maintenance work.
  • Prepare product labels as needed.
  • Prepare and send weekly reports of IT incidents related to systems.
  • Request office and cleaning supplies, verify deliveries, obtain manager approval, and send documents to Finance for payment.
  • Organize and release the mail pouch destined for the CHANEL office.
  • Perform duties in accordance with the company's internal standards, procedures, and policies.

Desired Qualifications

  • Familiarity with computerized retail systems.
  • An undergraduate degree in progress, preferably in Administration.
  • Advanced Excel and PowerPoint coursework, organizational communication coursework, and basic administrative-routines coursework.

About the Company

Chanel

Designs, sells luxury fashion and cosmetics

1) What does Chanel do? Chanel is a luxury fashion house that offers a range of high-end products including fashion, accessories, fragrances, skincare, makeup, jewelry, and watches, targeting affluent customers worldwide. 2) How does its product work? It designs and sells premium, timeless items through owned boutiques, official online channels, and authorized retailers, supported by strong marketing, fashion shows, and brand storytelling to maintain desirability and loyalty. 3) How is Chanel different from competitors? It combines a storied brand heritage with exclusive, premium products and strict distribution control, creating a sense of rarity and prestige that appeals to luxury buyers. 4) What is Chanel's goal? To preserve its elite brand status while growing a loyal, affluent customer base by delivering consistently refined, timeless designs and a premium consumer experience.

Company size
10,001+
Company stage
Debt Financing
Total funding
$770M
Headquarters
Argueil, France
Founded
1883

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