Finance / Banking Admin Officer

FINANCE / BANKING ADMIN

Location: Jakarta 

ROLE PURPOSE

The Finance Officer supports the day-to-day management of the organization's cash, bank accounts, liquidity, and donor funds. The role ensures that funds are available where and when needed, that payments and receipts are processed accurately and in line with internal controls and donor requirements, and that treasury records are reconciled and audit ready. The post-holder works closely with the Finance team, Programs, Fundraising, Grants, and external banking partners.

KEY RESPONSIBILITIES

Accounts Payable & Payments

• Support accounts payable in line with internal control and approval procedures.
• Prepare payment batches and execute payments through internet banking and payment gateways, ensuring proper authorization and segregation of duties.
• Verify supporting documents (contracts, purchase orders, receipts, tax documents) before payment.
• Ensure withholding tax and other statutory deductions are calculated correctly and coordinated with the Tax team.

Cash Management & Liquidity

• Assisting Treasury Analyst in cash flow projections and cash liquidation plans to ensure operational continuity.
• Update daily bank balances and liquidity across bank accounts and currencies; alert management to shortfalls or excess cash.
• Manage petty cash and cash advance controls, including periodic cash counts and settlement follow-up.
• Processing Corporate Credit Card from payment execution to ensuring compliance.

Bank Recording & Matching

• Record Bank Statement in Oracle and do bank match
• Support month-end and year-end closing, including accruals, prepayments, and foreign exchange revaluation.

Banking Relationship & Bank Administration

• Serve as day-to-day contact with banks and payment gateway providers.
• Maintain bank mandates, authorized signatory lists, and internet banking user access; coordinate account opening, changes, and closing.
• Review bank charges and interest, and negotiate service improvements where relevant.

Internal Control, Audit & Compliance

• Ensure all treasury activities comply with organizational policies, donor regulations, and Indonesian laws and tax regulations.
• Prepare schedules and documentation for internal and external audits and respond to audit queries.
• Support the implementation of corrective actions from audit findings and continuously improve treasury controls.

Reporting & Process Improvement

• Support Treasury Analyst to prepare periodic treasury reports: cash position, cash forecast, receivables aging, fund placement, and FX exposure.
• Identify opportunities to digitize and streamline finance processes (ERP workflows, document archiving, payment systems).
• Support ERP system implementation, upgrades, and user training as required.

QUALIFICATIONS & EXPERIENCE

Required

• Bachelor's degree (S1) in Finance, Accounting, Banking, Management, or a related field (minimum GPA 3.00).
• Minimum 2 - 3 years of experience in finance, treasury, or accounting; NGO, donor-funded, or multi-currency environment experience is an advantage.
• Hands-on experience with accounts receivable/payable, bank reconciliation, and month-end closing.
• Working knowledge of Indonesian tax regulations and statutory reporting.
• Proficiency in ERP/accounting systems (e.g., Xero, Agresso, Oracle) and advanced Microsoft Excel.
• Fluent English (spoken and written) and Bahasa Indonesia.

Preferred

• Experience with cash flow forecasting, liquidity management, and fund placement.
• Experience with donor compliance and audits (e.g., institutional donors, statutory audits).
• Familiarity with workflow tools (Kissflow, PowerApp), CRM (Salesforce), and data visualization tools.
• Relevant certification (e.g., Brevet A/B tax or similar) is an advantage.

COMPETENCIES

• Integrity, accountability, and strong ethical standards, consistent with child safeguarding and organizational values.
• Attention to detail and accuracy with numbers.
• Analytical and problem-solving skills.
• Time management and ability to meet strict deadlines, including month-end closing.
• Collaboration and communication with cross-functional stakeholders.
• Process-improvement mindset and adaptability to new systems.