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World Wildlife Fund

Conserves wildlife and habitats worldwide

Jaguar & DGD Project Administrator

Corporate Finance & FP&AConfirmed live in the last 24 hours
Full-timeQuito, Ecuador$1.5k - $2k /mo

About the Job

Requirements

  • A third-level degree in Finance, Accounting and Auditing, Business Administration, Economics, or Commercial Engineering.
  • At least five years of experience in financial administration of projects funded by international cooperation.
  • At least three years of experience working with non-governmental organizations, international organizations, or development and conservation programs.
  • Knowledge of grants management, budget preparation and monitoring, donor financial reporting, external and internal audits, capacity-building for partner organizations, and administration of contracts, agreements, and consultancies.
  • Intermediate-advanced English (B2), with the ability to prepare, review, and explain financial reports for donors.
  • Availability to travel to project intervention areas.
  • Knowledge of international donor regulations, financial and narrative reporting, multi-year budget management, and Ecuadorian tax and labor regulations.
  • Advanced Excel and financial analysis tools; enterprise resource planning or financial systems; internal controls and risk management.
  • Master's degree or specialization in Financial Management, International Cooperation, Project Management, or Nonprofit Administration.
  • Certifications in project management such as PMD Pro, PMP, PRINCE2, or equivalent.
  • Experience with project-management and financial-monitoring tools such as Monday.com, Power BI, databases, and dashboards for budget monitoring, financial commitments, execution, and forecasting.
  • Analytical thinking, planning and organization, results orientation, communication and facilitation, negotiation, intercultural work with Indigenous and community organizations, and ethics and transparency.

Responsibilities

  • Ensure appropriate administrative, financial, and contractual management of assigned conservation projects in the Andes-Amazon landscape through financial planning, monitoring, budget control, donor-regulation compliance, support to partner organizations, and reliable financial reporting.
  • Formalize and administer agreements, contracts, and other arrangements related to project implementation, and ensure compliance with institutional policies, donor regulations, and local requirements.
  • Prepare and manage agreements with partner organizations, consultants, and grant beneficiaries, including travel agreements and goods grants, in accordance with donor rules and applicable law.
  • Track the validity, execution, and closure of agreements and contracts, and maintain current contractual and administrative project records.
  • Verify administrative processes meet institutional policies and donor requirements, and coordinate administrative-financial matters with project leads and donor finance contacts.
  • Plan, monitor, and control project financial execution and ensure timely, efficient use of allocated resources and appropriate recording and supporting documentation for project counterpart contributions.
  • Lead annual operational and strategic planning for projects from the administrative and financial perspective, and plan goods and services procurement.
  • Prepare quarterly and annual financial forecasts considering technical schedules, procurement, subgrants, consultancies, travel, workshops, and project closeout.
  • Coordinate monthly finance-program meetings to review project execution, risks, and reprogramming decisions.
  • Identify budget variances and propose corrective actions; prepare periodic financial reports for project coordinators, leadership, and donors; and report on grants, consultancies, and financial commitments.
  • Record and support counterpart contributions or leverage in line with project realities and donor requirements.
  • Ensure funds are used according to agreements and donor guidance, assess the quality and eligibility of expenses reported by partners and consultants, and monitor financial execution schedules.
  • Review partner financial reports; verify expense reasonableness and eligibility under WWF and donor rules; conduct periodic administrative-financial monitoring visits to partner organizations; and track delivery of outputs and technical and financial reports.
  • Verify projects maintain adequate supporting records and flag financial risks or delays that may affect implementation.
  • Prepare project counterpart contribution or leverage reports as required by donors.
  • Ensure reliable and timely financial information aligned with institutional and donor requirements, and coordinate audits and accountability processes.
  • Prepare donor financial reports, consolidate project financial information for institutional reporting, enter financial information in tracking and control systems, and reconcile project information with institutional accounting each month.
  • Maintain appropriate filing of reports and supporting documentation; coordinate external project audits; and respond to audit requests and follow up on findings.
  • Strengthen the administrative and financial capacities of partner organizations and consultants by training them in WWF and donor procedures, advising on donor regulations and institutional policies, supporting financial-management tools, and facilitating continuous improvement.
  • Coordinate with technical teams and project coordinators, and support partner organizations throughout the project lifecycle.
  • Generate goods grants when required, oversee procurement procedures, review vendor selection processes, maintain current qualified-vendor databases, monitor strategic goods and services contracts, and support vendor performance evaluations.
  • Coordinate financial closeout with partners and technical teams, verify final settlements and outstanding balances, ensure unused funds are returned or reallocated, consolidate closeout audit documentation, and prepare final donor financial reports.
  • Ensure efficient, transparent administrative and financial management that complies with donor regulations and supports conservation objectives through effective control, monitoring, and financial-management capacity-building for projects and partner organizations.

Desired Qualifications

  • A master's degree or specialization in Financial Management, International Cooperation, Project Management, or Nonprofit Administration.
  • Project-management certifications such as PMD Pro, PMP, PRINCE2, or equivalent.
  • Experience with project-management and financial-monitoring tools such as Monday.com, Power BI, databases, and dashboards for budget monitoring, financial commitments, execution, and forecasting.

About the Company

World Wildlife Fund

Conserves wildlife and habitats worldwide

WWF-US protects nature through science-based conservation programs across 100 countries, supported by over 1 million members in the U.S. and millions worldwide, including field projects, policy work, education, and partnerships. Its work combines research with on-the-ground actions and collaboration among communities, governments, businesses, and organizations to protect species, restore ecosystems, and promote sustainable use of natural resources. It operates on a global scale with a strong scientific foundation and wide networks, enabling coordinated conservation strategies that cut across borders. The goal is a future where nature thrives and people benefit from healthy ecosystems, clean water, climate resilience, and sustainable livelihoods.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Washington DC, District of Columbia
Founded
1961

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