Administrative Assistant

General Function:

Neighborhood Health Association (NHA) is seeking a highly organized and dependable Administrative Assistant to support daily administrative operations. This part-time role provides a variety of moderate to complex administrative support tasks and works closely with leadership and management team members to ensure efficient office operations. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment.

Position Overview:

The Administrative Assistant provides essential administrative and operational support to ensure efficient daily office operations. This role assists leadership and staff by coordinating communications, preparing documents, organizing meetings, maintaining records, and managing office resources. The Administrative Assistant helps facilitate smooth organizational workflows while maintaining professionalism, confidentiality, and a high level of customer service for staff, partners, and visitors.

Key Responsibilities:

• Support leadership and management in the development, tracking, and maintenance of policies and procedures.
• Compose, edit, proofread, and distribute correspondence, reports, manuals, newsletters, forms, and other materials.
• Coordinate meeting logistics, including room reservations, setup, technology needs, and refreshments when applicable.
• Respond to and resolve administrative inquiries in a timely and professional manner.
• Manage incoming calls, emails, and visitors while maintaining a welcoming and professional presence.
• Collect and distribute incoming mail and deliveries.
• Assist with event planning and travel arrangements as needed.
• Order and maintain office supply inventory.
• Provide coverage and support for the Executive Assistant during periods of absence.
• Maintain and organize filing systems and records.
• Participate in staff meetings, trainings, and quality improvement initiatives.
• Perform additional administrative duties as assigned by the supervisor.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Strong written and verbal communication skills, including phone, in-person, and virtual communication.
• Ability to maintain professionalism, confidentiality, and discretion.
• Proficiency with Microsoft Office Suite and basic computer applications.
• Excellent organizational, time management, and problem-solving skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment with frequent interruptions.
• Detail-oriented with strong accuracy and follow-through.
• Friendly, professional demeanor with the ability to work effectively with diverse staff, patients, and community partners.
• Valid Ohio Driver’s License, acceptable driving record, and reliable transportation.
• Willingness to travel within Lucas County as needed.
• Commitment to supporting and promoting the mission and vision of Neighborhood Health Association.

Who We Are:

Neighborhood Health Association (NHA) is Northwest Ohio’s largest community health center system. Since 1969, we’ve grown to 13+ clinics offering medical, dental, pediatric, women’s, senior, and homeless care—plus a full-service pharmacy and lab. We focus on prevention and helping people take charge of their health

Our Mission: 

Through our exceptional health care services, we empower and educate, aggressively working to eliminate health care inequities, while supporting personal responsibility for one’s own health regardless of the ability to pay.

Join Our Team:

We are a drug free workplace, and an Equal Opportunity Employer