Office Administrator
Omnisend
Office Administrator
Omnisend
Omnichannel marketing automation for ecommerce
We're looking for a proactive, organized, and resourceful Office Administrator to keep our offices running smoothly and make everyday work life better for everyone at Omnisend.
If you enjoy bringing order to chaos, taking ownership, and making things happen, we'd love to meet you!
And it's an exciting time to join! We're preparing to move into our brand-new Vilnius office, and you'll get to be part of the journey. Alongside your daily responsibilities, you'll help coordinate preparations, work with partners, and support the relocation, gaining hands-on experience in a major office project.
Keep things running smoothly: Take care of daily office operations, supplies, shipments, orders, correspondence, and other administrative needs to ensure a spotless, comfortable, and well-organized workplace.
Be the go-to person: Welcome visitors, assist colleagues with office-related questions, and help find practical solutions to everyday challenges.
Own your tasks: Coordinate administrative processes, maintain documentation, manage requests, and follow through to make sure things get done.
Support different teams: Work closely with our Office Admin, HR, Finance, and Executive teams on various operational and administrative tasks.
Bring events to life: Help organize internal celebrations, team activities, conferences and company-wide events, from preparation and logistics to on-site coordination.
Relevant experience: Previous experience in office administration, coordination, operations, or a similar role.
Strong organizational skills: You're comfortable juggling multiple priorities, managing deadlines, and keeping track of details without losing sight of the bigger picture.
Ownership & problem-solving: You're proactive, adaptable, and solution-oriented, taking initiative and finding practical solutions to challenges.
Great communication skills: You're approachable, collaborative, and comfortable working with different people, teams, and external partners.
Attention to detail: You care about getting things right, whether it's an invoice, an event arrangement, or a delivery.
English proficiency: You're confident in communicating in English, both written and spoken.
Digital confidence: You're comfortable with everyday office tools, including Google Workspace.
A driver's license: A nice bonus that can come in handy for occasional office-related errands.
Gross salary starting at €1,500 - € 2,000 EUR per month, adjusted based on your experience.
Quarterly salary reviews.
An unlimited learning budget for self-improvement complying with the best interest of Omnisend.
Working methods and best practices inspired by the best tech companies in Silicon Valley.
Over 80% senior colleagues in Product - and over half company-wide - to accelerate your growth.
Private health insurance.
Unlimited access to psychotherapy.
Workstation budget.
Personalized work anniversary gifts (house cleaning, spa treatments, international flights etc.)
Annual company trip abroad, company gatherings twice a year, team-led teambuildings.
Additional days off for KASP and Rifleman’s Union members..
Inclusive family-related time-off policy.
Omnisend helps ecommerce businesses run marketing on multiple channels from one platform. It automates tasks across email, SMS and social media to drive sales and engage customers. The product includes ready-to-use workflows for cart recovery, new subscriber engagement and customer retention, plus mobile-friendly forms, exit-intent popups and customizable templates. It differentiates itself by offering a tightly integrated, channel-spanning automation suite tailored for ecommerce, supported by partner programs and a scalable subscription model that fits small to mid-size shops, freelancers and agencies. The goal is to grow online revenue and improve customer engagement by making it easy to automate marketing across channels.
Explore more opportunities at Omnisend