Tesla

Makes electric cars, robotaxis and grid batteries

Project Coordinator - R&D / Cell Infrastructure

Project ManagementConfirmed live in the last 24 hours

Full-timePalo Alto, CA, USANo salary listed

About the Job

Requirements

A bachelor's degree in Business Administration or equivalent experience is required.
A basic understanding of construction jobsite workflows and discipline-specific roles, such as Electrical and Mechanical, is required.
Proficiency in Microsoft Excel, including formulas, pivot tables, and data validation, is required.
Proficiency in Power BI for dashboards and reporting is required.
Attention to detail and the ability to cross-reference timekeeping data with project documentation are required.
Communication skills to coordinate between field teams and back-office billing departments are required.
Prior experience in labor tracking, project coordination, or administrative support in a construction environment is required.
A data analytics background for interpreting labor trends and optimizing reporting is required.
Familiarity with construction labor billing processes and scope coding systems, along with knowledge of Project Controls, Estimating, and experience adhering to budgets, is required.
Willingness to travel to other projects up to 20% of the time is required.

Responsibilities

Collaborate with stakeholders across disciplines, including Electrical, CSA, Mechanical, and I&C, to ensure accurate and timely submission of daily timekeeping logs for labor resources; proactively address discrepancies and implement tools to maintain compliance and data quality.
Verify timekeeping data for accurate allocation to project scopes, ensuring alignment with labor invoicing requirements and contractual obligations; conduct audits to identify and resolve billing variances, supporting financial accuracy.
Populate and maintain weekly labor hour reports incorporating tracking, project burn rates, and variance analysis; provide insights on trends and recommendations for optimizations to enhance resource efficiency and cost control.
Analyze project metrics to identify trends, efficiencies, and areas of improvement; generate reports to support decision-making.
Help develop and implement project standards, best practices, and standard operating procedures; conduct reviews to refine processes and enhance efficiency.
Build and implement downstream workflows to enhance operational efficiencies; collaborate with teams to streamline processes, reduce redundancies, and integrate tools for automation and better resource flow.
Manage and implement document workflows, including version control, archiving, and distribution; ensure records such as contracts, reports, and compliance documents are accurate, up-to-date, and compliant with internal policies and standards.

Category	Construction & Facilities
Location	PALO ALTO, California
Requisition ID	276950
Type	Full-time

Job Description

Tesla is seeking a detail-oriented Project Coordinator to join our dynamic EPC project team. This role involves resource tracking and management, data analysis for strategic decision making and optimizing processes for successful execution of large scale capital projects.  Success in this role requires a commitment to precision, collaboration, and alignment with Tesla’s mission-driven goals. 

Job Responsibilities

Collaborate with stakeholders across disciplines (e.g., Electrical, CSA, Mechanical, and I&C) to ensure accurate and timely submission of daily timekeeping logs for labor resources; proactively address discrepancies and implement tools to maintain compliance and data quality
Verify timekeeping data for accurate allocation to project scopes, ensuring alignment with labor invoicing requirements and contractual obligations; conduct audits to identify and resolve billing variances, supporting financial accuracy
Populate and maintain weekly labor hour reports, incorporating tracking, project burn rates, and variance analysis; provide insights on trends and recommendations for optimizations to enhance resource efficiency and cost control
Perform data analysis on project metrics to identify trends, efficiencies, and areas of improvement; generate reports to support decision-making
Help develop and implement standards, best practices, and standard operating procedures (SOPs) for projects; conduct reviews to refine processes and enhance efficiency
Build and implement downstream workflows to enhance operational efficiencies; collaborate with teams to streamline processes, reduce redundancies, and integrate tools for automation and better resource flow
Manage and implement document workflows, including version control, archiving, and distribution; ensure all records (e.g., contracts, reports, and compliance documents) are accurate, up-to-date, and compliant with internal policies and standards

Job Requirements

Bachelor's Degree in Business Administration or equivalent experience
Basic understanding of construction jobsite workflows and discipline-specific roles (Electrical, Mechanical, etc.)
Proficiency in Microsoft Excel (formulas, pivot tables, data validation) and Power BI (dashboards, reporting)
Strong attention to detail and ability to cross-reference timekeeping data with project documentation
Excellent communication skills to coordinate between field teams and back-office billing departments
Prior experience in labor tracking, project coordination, or administrative support in a construction environment
Data analytics background for interpreting labor trends and optimizing reporting
Familiarity with construction labor billing processes and scope coding systems as well as a strong knowledge of Project Controls, Estimating & experience adhering to budgets
Willingness to travel to other projects up to 20% of time

About the Company

Tesla

Makes electric cars, robotaxis and grid batteries

Tesla makes electric cars and batteries that store power for homes and utilities, and it develops self-driving software and humanoid robots. In 2023, its Model Y became the first electric vehicle to rank as the world's best-selling car. Buyers order the Model 3 sedan, Model Y SUV, or Cybertruck pickup directly from Tesla instead of through dealers, and they charge on its Supercharger fast-charging network. It also sells Megapack and Powerwall batteries, runs a robotaxi service, and charges drivers a monthly fee for self-driving software that still needs their supervision. Tesla was founded in 2003, with Elon Musk as its lead early investor and a recognized co-founder, and it is based in Austin, Texas.

Company size: 10,001+
Company stage: IPO
Headquarters: Austin, TX
Founded: 2003

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