Administrative Executive - Engineering

The Administrative Executive for Engineering manages the administrative and office systems of the Engineering Department, acting as the key point of coordination between the Chief Engineer, the Engineering team, and other departments in accordance with the standards, policies and procedures of the hotel and Hilton.

What are we looking for?

An Administrative Executive for Engineering serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
•    Diploma education and above.
•    At least 2 years of related working experience in a hotel or administration role.
•    Good English and office software skills to meet business needs.
•    Familiar with computer systems.
•    Possess some filing and technical knowledge.
•    Good communication skills.
•    Possess initiative and willing to take extra responsibilities when required.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 

What will I be doing?

As the Administrative Executive for Engineering, you will be responsible for performing the following tasks to the highest standards:

Administrative & Documentation Support

•    Handle all paperwork, mail and correspondence for the Engineering department, maintaining organized filing systems and accurate records.
•    Compile monthly reports, statistics, meeting minutes, duty rosters, petty cash and expense forms.
•    Attend meetings chaired by the Chief Engineer, ensuring minutes are taken, compiled and produced within 24 hours.

Coordination & Chief Engineer Support

•    Coordinate activities of the Engineering team and collate information on behalf of the Chief Engineer.
•    Manage the Chief Engineer's appointments and schedule, and take detailed messages when he/she is unavailable.
•    Assist the team in preparing records, reports and other documentation as required.

Procurement & Department Administration

•    Manage all requisitions for the Engineering department, following up on purchases and maintaining full records of status through to final accounting.
•    Oversee department attendance tracking and daily expense reimbursement.
•    Carry out any other reasonable duties and responsibilities as assigned.