Deputy General Manager - Techno Commercial

About Business:

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world-class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large-scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG-rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Job Purpose: The TCD Site Executive (OPEX) is responsible for overseeing the procurement and inventory management of OPEX items required for operational activities across all mining sites. The role ensures the timely and cost-effective acquisition of goods and services, maintaining optimal inventory levels to support continuous site operations.

JOB RESPONSIBILITIES

Category In-charge (CAPEX) - NR

Strategic Procurement and Supplier Management:

Coordinate procurement activities across sites, ensuring strategic planning and alignment with operational needs.

Identify, evaluate, and select suppliers to procure quality OPEX items, ensuring cost-effectiveness and adherence to quality standards.

Manage supplier relationships to negotiate favorable terms and ensure continuous improvement in vendor performance.

Lead process improvement initiatives in purchasing, contract management, supplier selection, and sourcing to enhance efficiency and reduce costs.

Inventory Management:

Monitor and manage inventory levels to ensure availability of OPEX items, minimizing excess stock and obsolescence.

Conduct regular inventory audits and reconcile discrepancies to maintain accurate records.

Determine optimal reorder points and quantities to prevent stockouts and ensure uninterrupted site operations.

Generate and analyze inventory reports to identify trends, forecast needs, and inform procurement decisions.

Review inventory levels periodically and take necessary actions to maintain optimal stock at all sites.

Financial and Budget Management:

Conduct cost analysis of procurement activities to identify savings opportunities and drive cost reduction initiatives.

Ensure procurement activities are within budgetary constraints and provide regular updates to management on budget status.

Manage buying processes efficiently, including RFPs, proposal evaluations, negotiations, vendor selection, and contract awards.

Prepare and issue purchase orders for required OPEX items, ensuring adherence to company policies and procedures.

Operational Coordination and Reporting:

Coordinate with site managers and operational teams to understand OPEX requirements and ensure timely delivery of needed items.

Address and resolve procurement or inventory issues to ensure smooth operational activities.

Manage urgent procurement requests to support unplanned operational needs and minimize downtime.

Attend to internal/external audit queries, provide data, and take corrective actions for observations received.

Review commercial/stores SOPs annually, make necessary changes, and update the revision.

Review Pending PRs status with team members and take necessary corrective actions, providing performance feedback.

Attend review meetings conducted by TCD Leads/site head/corporate and prepare necessary data and presentations on OPEX-related procurements and inventory.

Release all e-NFA documents after checking the support documents and follow up for timely approval.

Check and release New Vendor code, VC unblock, and GRN error in MDG portal.

Review reports on inventory stock at all sites and follow up with contractors for monthly consumption reports.

Compliance and Quality Assurance:

Ensure compliance with quality, legal, financial, and safety terms in OPEX purchase and service contracts.

Monitor material/service providers’ performance and take necessary action to bridge gaps and ensure timely renewal of contracts.

Manage all commercial processes and data as per IMS standards, update data, attend audits, and address observations.

Technology Integration:

Deploy digital tools for real-time monitoring and optimization of operational expenditures on site, enhancing cost efficiency and project outcomes.

Implement advanced digital solutions for managing site operations and resource allocation, ensuring effective and efficient use of operational resources.

Key Stakeholders - Internal

Sites Projects team

Marketing department

Finance & Accounts team

Quality Assurance Team

Key Stakeholders - External

Vendors

Suppliers

External agencies

Auditors

Work Experience (Range of years):

Work Experience (Range of Years):

More than 12 years of experience in supply chain management, procurement.

Strategic Sourcing:
- Plan and forecast Capex procurement needs based on the projects in pipeline and organization's strategic objectives.
- Formulate contractual terms and conditions for major EPC contracts to secure favorable terms.
- Negotiate with vendors for long-term contract terms to ensure beneficial agreements.
- Select the bidding process, prepare vendor selection approaches, and vendor evaluation criteria to streamline the procurement process.
- Review RFI and RFP documents, identify potential bidders, and organize pre-bid meetings to facilitate a competitive bidding process.
- Conduct technical and commercial bid evaluations and fact-based negotiations/e-auctions to select the best vendors.
- Review Notes for Approval (NFA) for selected bidders and obtain required approvals to ensure compliance with company policies.
- Leverage extensive experience in mining and material handling procurement, including handling mining and EPC contractors, explosives, CHPP, and project monitoring to develop and implement procurement strategies.

Core Procurement Activities:
- Understand the Techno-Commercial strategy and plan for the Business Unit (BU) to implement strategic initiatives for all categories (Group-wide/BU specific) as per plan.
- Oversee the review of approved PRs from user departments to ensure correctness and completeness of PRs.
- Coordinate with leads in identifying the type and method of procurement based on material/service type, urgency, stock availability, rate contracts, value, and delivery timeline to optimize procurement efficiency.

Contract Management:
- Oversee the preparation of contract documents as per protocols and standard templates to ensure consistency and compliance.
- Set up approved contract records within the ERP system to maintain accurate and accessible records.
- Maintain contract documents for future reference and compliance to ensure traceability and accountability.
- Collate Advance Bank Guarantee/Contract Performance Bank Guarantee (ABG/CPBG)/Customs related documents from vendors to secure financial assurances.
- Prepare, review, and issue rate contracts based on approved NFAs to secure long-term pricing agreements.
- Prepare master outline agreements in ERP systems based on rate contracts to streamline procurement processes.
- Prepare PO/SO for procurement under valid rate contracts to facilitate timely procurement.

Supplier Management:
- Oversee the identification of vendor evaluation criteria in consultation with quality, engineering, and project management departments to ensure rigorous vendor selection.
- Ensure completeness of forms submitted by vendors and update the approved vendor list to maintain an accurate and up-to-date vendor database.
- Coordinate with new vendors for evaluation documents and with quality/engineering/user teams for assessments if required to ensure comprehensive vendor evaluations.
- Prepare vendor segmentation matrices and performance evaluation criteria to categorize and assess vendor performance effectively.
- Oversee the evaluation process for CapEx and services vendors, ensuring thorough review of vendor scorecards.
- Plan improvement actions for vendors with unsatisfactory performance to enhance vendor performance.
- Manage all cluster CAPEX commercial activities and site TC functions as per Delegation of Authority (DoA) to ensure compliance with company policies and procedures.

Data Management and Risk Management:
- Collate and analyze data related to large scale procurement activities (e.g., commodity analysis, supplier debugging) to derive actionable insights.
- Identify opportunities to improve efficiency and value through data analysis to drive continuous improvement.
- Identify procurement risks for assigned categories using master lists, supply market analysis, long-term procurement plans, annual procurement plans, and project risk registers to mitigate risks.

People Management:
- Work towards achieving set goals and participate in performance reviews to stay aligned with team objectives.
- Communicate personal development needs and actively engage in creating and following Individual Development Plans (IDP) for professional growth.
- Develop skills in current and future functional focus areas as per the capability matrix and IDP guidelines to contribute to team versatility.
Technology Integration:
- Utilize digital solutions for comprehensive tracking and analysis of capital expenditure projects, ensuring accurate forecasting and budgeting.
- Implement digital tools for project management and reporting, improving transparency and efficiency in Capex initiatives.
- Contribute to action planning and implementation based on data analytics to enhance CAPEX procurement strategies.

Key Internal Stakeholders:
Projects team
Marketing department
Finance & Accounts team
Quality Assurance Team

Key External Stakeholders:
Vendors
Suppliers
External agencies