Administrative Assistant - Onsite (US Citizens)

About Swingtech

Swingtech delivers innovative Information Technology and Professional Support services to a diverse range of clients across the federal and intelligence communities. With over 15 years of trusted experience as a systems integrator, we apply agile methodologies and deep industry insight to help our customers achieve greater efficiency, compliance, and cost savings. At Swingtech, we’re committed to excellence and long-term success for our clients and our team.

Position Summary

The Administrative Assistant will provide comprehensive onsite administrative, clerical, document-management, scheduling, customer-service, and office-support services to SBA OCRM personnel and contractor staff. The position requires independent judgment, accuracy, professionalism, and the ability to manage multiple priorities.

Key Responsibilities

• Provide administrative support to senior, professional, and analytical staff.
• Prepare, format, proofread, and maintain correspondence, reports, memoranda, presentations, and other professional documents.
• Coordinate calendars, meetings, appointments, events, and conference-room requirements.
• Prepare meeting materials, agendas, notices, minutes, and action-item summaries.
• Respond professionally to routine and complex inquiries from employees, customers, stakeholders, and the public.
• Conduct administrative research and process specialized records and documents.
• Maintain electronic and physical records, filing systems, tracking logs, distribution lists, and office forms.
• Support data entry, spreadsheet maintenance, document control, and records reconciliation.
• Assist with routine bookkeeping, expenditure tracking, procurement documentation, or invoice-related records.
• Manage incoming and outgoing correspondence and mail.
• Maintain office supplies, forms, and required materials.
• Coordinate with internal offices and external organizations to obtain or verify information.
• Review work products for accuracy, completeness, grammar, formatting, and quality.
• Protect sensitive, confidential, proprietary, and Government information.

Minimum Qualifications

• High school diploma or equivalent.
• At least two years of progressively responsible administrative, clerical, or office-support experience.
• Experience supporting managers, team leads, or professional personnel.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and electronic records.
• Strong grammar, spelling, proofreading, correspondence, and document-formatting skills.
• Excellent organizational, customer-service, and time-management abilities.
• Ability to manage multiple tasks and deadlines with minimal supervision.
• Demonstrated accuracy in data entry, recordkeeping, scheduling, and document preparation.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Associate degree in business administration, office administration, or a related field.
• Experience in a Government, financial-services, lending, legal, regulatory, or compliance-driven environment.
• Experience supporting timekeeping, invoice documentation, procurement, budget tracking, or records reconciliation.
• Experience supporting federal onsite operations.
• Business-level Spanish capability.

Summary of Benefits

• 15 PTO days
• 11 paid holidays
• Medical Insurance with – 3 options (HSA with $600 Employer Contribution).
• Dental Insurance with no age limit orthodonture.
• Vision Insurance through EyeMed in and out of network coverage.
• Short Term and Long-Term Disability coverage with 100% premium support,
• Life insurance and AD&D with 100% premium support
• Supplemental Life Insurance
• Critical Care and Accident Insurance availability
• Pet Insurance through Nationwide
• Employee Assistance Program
• 401k with enrollment from day one. 4% deferral by company.
• $1500 Annual Training Budget
• $1500 Referral bonus
• Eligibility for annual merit and discretionary bonus
• Flexible work arrangements

Equal Opportunity Employer Minority/Female/Veterans/Disabled